Self-Managed Superannuation Funds (SMSF) have long been a favourable investment vehicle for those looking to invest in properties and other investments alike due to the tax concessions and retirement savings growth opportunities the structure provides.

However, if not structured correctly, transactions with related parties can place an SMSF at risk of breaching Superannuation Legislation.

While related party transactions are permitted in the right circumstances under Superannuation Legislation, it is important to note that they do make up over 25% of all breaches reported to the Australian Taxation Office (ATO) by SMSF independent auditors each year. In order for your SMSF to remain compliant with all the relevant rules and regulations, it’s crucial to understand who constitutes a related party and the restrictions around investing and dealing with related parties.

Who is a related party?

A related party or Part 8 associate of your fund can include:

• All members of the fund
• Associates of fund members, such as:
  • Relatives (parents, grandparents, brothers, sisters, uncles, aunts, nephews, nieces, lineal descendant or adopted child of the member, or a spouse of any of the aforementioned)
  • A business partner and their spouse or children
  • Companies the member or their associates control or influence
  • Trusts the member or their associates control.
• Standard employer-sponsors
• Associates of standard employer-sponsors.

Related party transactions

Some of the commonly related party transactions seen by the ATO include:

• Acquiring listed security from a related party
• Acquiring business real property from a related party
• Leasing fund assets to a related party
• Providing loans to a related party.

Acquiring listed securities from a related party

SMSFs can purchase listed securities such as shares, debentures, bonds and units from a related party. Importantly, securities must be acquired at market value, and the trustee should retain properly executed off-market share transfer documentation for the fund’s auditor.

Acquiring business real property from a related party

Similarly, SMSFs are allowed to purchase business real property from a related party, however it is important sufficient audit evidence is obtained to substantiate the transaction was conducted on an arm’s length basis. Before the acquisition occurs, it is crucial to:

• Obtain an independent property valuation or market appraisal from a qualified third party and ensure the purchase price is in line with the appraisal
• Formally document the acquisition and pay particular attention to the drafting of the contract to ensure that the property is correctly being purchased in the name of the trustee (s) as Trustee for the Fund.

Leasing business real property to a related party

There is no restriction on an SMSF leasing business real property to a related party or Part 8 associate. However, to substantiate that the transaction is on armslength and not in breach of Superannuation Legislation, the Trustee must document all elements of the transaction, including:

• Obtain a rental appraisal from a qualified party and ensure rental amounts being received are in line with the appraisal obtained
• Document the lease via a formal lease agreement, setting out the terms and conditions of the lease
• Review the rental appraisal & lease agreement periodically to ensure that any uplifts in market rent are reflected in the rental amounts received.

Providing loans or financial assistance to a related party

Providing loans or financial assistance to a related party are strictly prohibited in the operation of an SMSF. The restriction applies to SMSFs providing cash or assets to a related party and extends to the provision of security over the member’s benefits or fund assets.

The provision of loans to related parties is a very serious breach and is one of the largest compliance issues for the ATO.

Should the provision of loans or financial assistance ever exist, the Fund may breach Superannuation Legislation if the value of the Fund is more than 5% of the Fund’s assets.

How we can help

Related parties can be a complex area to deal with when operating an SMSF.

As dealings with related parties are under such scrutiny from the ATO, we recommend reaching out to your local BDO adviser before transacting with any related parties or Part 8 Associates.

This article was originally published by BDO. To view the original article, please click here.

 

The information contained in this publication is purely factual in nature and does not take into account your personal objectives, financial situation or needs. It is provided as an information service only and does not constitute financial product or other professional advice and should not be relied upon as such. Before making any investment or financial decisions you should consider your particular objectives, and financial circumstance or needs. Where information relates to a particular financial product you should obtain and consider the relevant Product Disclosure Statement and obtain advice from a financial adviser before making any decision. If you do require financial advice, please contact the relevant BDO member firms in Australia who will be able to assist you in their capacity as an Australian Financial Services licensee. BDO Australia Ltd and each BDO member firm in Australia, their partners and/or directors, employees and agents do not give any warranty as to the accuracy, reliability or completeness of information contained in this publication nor do they accept or assume any liability or duty of care for any loss arising from any action taken or not taken by anyone in reliance on the information in this publication or for any decision based on it, except in so far as any liability under statute cannot be excluded.

BDO refers to one or more members of a national association of separate entities who are all members of BDO Australia Limited, an Australian company limited by Guarantee. BDO Australia Ltd and its members are independent member firms of BDO International Ltd, a UK company limited by guarantee. Each BDO member firm in Australia is a separate legal entity and has no liability for another entity’s acts and omissions. Liability limited by a scheme approved under Professional Standards Legislation.

BDO is the brand name for the BDO network and for each of the BDO member firms.

© 2021 BDO Australia Ltd. All rights reserved.

Directors will soon be required to verify their identity and apply for a Director Identification Number (director ID) in an effort to deal with illegal phoenix activities and improve the traceability of company directors over time.

Included as part of the Treasury Laws Amendment Act 2020 by the Australian Government, the measure is also intended to cut down on the use of false or fraudulent director identities by assigning a unique ID to directors that lasts forever.

With applications for existing directors opening in November, we’ve prepared responses to some FAQs about the director ID and the processes surrounding it.

What is a director ID?

A director ID is a 15-digit identifier given to a director, or someone who intends to become a director, who has verified their identity with the Australian Business Registry Services. This will be used to trace relationships to companies over time.

Directors need to apply for their own ID and they will only ever have one, which they will keep forever.

Who is required to hold a director ID?

A director ID is required if an individual is an eligible officer of:

• A company, a registered Australian body or a registered foreign company under the Corporations Act 2001 (Corporations Act)
• An Aboriginal and Torres Strait Islander corporation registered under the Corporations (Aboriginal and Torres Strait Islander) Act 2006 (CATSI Act).

An eligible officer is a person who is appointed as:

• A director
• An alternate director who is acting in that capacity.

A person who expects to become an eligible officer within 12 months may apply for an ID (if they do not already hold one). Once registered, that person has 12 months to be appointed as an eligible officer or their ID will be made inactive.

How do directors apply for an ID?

Application is via the Australian Business Registry Services website. Applicants will need a myGovID to apply for the director ID online, which can be obtained by following the instructions available at www.mygovid.gov.au/set-up. (Please note - a myGovID is different to a myGov account.)

Applicants will need to provide details such as:

• Individual Tax File Number (optional)
• Residential address (as recorded with the ATO)
• Answers to 2 questions, where details are known by the ATO, such as:
  • Bank account details
  • An ATO notice of assessment
  • Super account details
  • A dividend statement
  • A Centrelink payment summary
  • PAYG payment summary.

If you can’t get a myGovID, you can apply via the following two methods:

1. By phone if you have an Australian Tax File Number
2. By completing a paper form and providing certified (translated) copies of your documents to verify your identification.

When do directors need to apply?

Applications for a director ID can commence from November 2021. Both existing and new directors will need to apply in accordance with the following dates:

Corporations Act Directors

Date of Directorship	Application date
On or before 31 October 2021 (existing & new directors)	By 30 November 2022
Between 1 November 2021 and 4 April 2022	Within 28 days of appointment
From 5 April 2022	Before appointment

CATSI Act Directors

Date of Directorship	Application date
On or before 31 October 2022	By 30 November 2023
From 1 November 2022	Before appointment

When do directors need to use the ID?

The director ID needs to be provided to the corporation’s record-holder, which can be the company secretary, another director or an authorised agent of the company.

If appointed as a director of any other companies in the future, directors will also need to give their ID number to the people responsible for maintaining the records of those companies.

Directors must also inform the Registrar of any changes to the information attached to their ID.

What happens if directors fail to comply?

Failing to hold a director ID may result in an infringement notice or possible civil and/or criminal prosecution. The maximum penalties are 60 penalty units ($13,320 at the current penalty unit rate of $222) and 1 year imprisonment. Certain offences may also be applied against those involved in a contravention, which could include the eligible officer’s advisers.

Additional breaches include if a director:

• Fails to comply with a direction from the Registrar
• Applies for multiple director ID’s
• Provides a false ID
• Misrepresents their ID
• Provides false or misleading information.

This article was originally published by BDO. To view the original article, please click here.

Stay up to date on the latest superannuation changes that may impact you.

If you have corporate clients who are small business owners, they may be eligible for a Small Business Restructure (SBR), especially if they:

• Relied on JobKeeper
• Accumulated Australian Taxation Office (ATO) and trade creditor liabilities during the past 12 months
• Relied on the landlord, bank, and equipment financier deferrals that are no longer mandatory
• Discussed solvency concerns with you, but want to continue trading and remain in control of their business.

About the Small Business Restructuring regime

The SBR regime was introduced to provide small businesses with a simple and cost-effective way to restructure their business and settle their debts while remaining in control of the company and its operations.

With the help of a Small Business Restructuring Practitioner (SBRP), a company can propose a plan to creditors to restructure their existing debts. Creditors vote on the plan and, if accepted, the SBRP will manage the distribution of funds to creditors. The restructuring period takes 35 business days and the directors remain in control of the business during this time.​

How to qualify

To qualify for an SBR, the company must:

• Have less than $1 million in debt
• Pay all outstanding employee entitlements, including superannuation
• Have all tax lodgements up-to-date.

Why engaging a restructuring specialist can help your clients

Acting early may prevent potential issues from becoming insurmountable problems. An SBRP can help your clients diagnose core issues, allowing them to consider the options and develop solutions together before it's too late.

In our experience, clients are often time-poor, with crisis management pushed to the side in favour of core business operations. Working with an SBRP will benefit your clients by allowing them to design and implement a formal or informal restructuring plan that will save them money and improve the outcome of a restructure.

Our restructuring team is here to help

BDO's ASIC registered restructuring specialists are ready to support and work with you and your clients.

As a PPN member, BDO's Business Restructuring team offers a free one-hour initial consultation with you and your client. Our specialists can discuss all of the informal and formal restructuring options available.

This article was originally published by BDO. To view the original article, please click here.

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* BDO in Brisbane and Consolid8 joined forces in February 2019 to drive and foster innovation in the delivery of business advisory services to their clients across all sectors. This content is from BDO's insights.

The Federal Government has launched phase three of the SME Recovery Loan Scheme, as part of its commitment to supporting up to $40 billion in lending to Small to Medium Enterprises (SMEs).

Who does the scheme benefit?

The scheme specifically targets businesses that received the JobKeeper payment for the March 2021 quarter and has been extended to include businesses impacted by the March 2021 floods in specified disaster zones in New South Wales and Queensland.

What does the scheme provide?

The scheme will provide access to 80% government-backed, low-cost bank loans of up to $5 million at attractive terms (potentially with capitalising interest/repayment holidays for up to 24 months) from participating lenders.

The major banks have released limited information about their offers, with rates depending on factors such as the available security, loan term and whether repayment holidays apply. At the time of publishing, the Big 4 banks had announced the following:

• Westpac - Secured loan rates start at 2.58% pa for three or five years or 3.48% pa for 10 years
• CBA - Secured loan rates start at 2.60% pa and unsecured at 3.25% pa, with higher rates applying to loans with repayment holidays
• NAB and ANZ - Confirmed they will be participating, however rates are yet to be announced.

The complete list of participating lenders is yet to be announced.

The scheme, in a nutshell

Timing	Available now until 31 December 2021
Applicant eligibility	Recipients of JobKeeper payment in the March 2021 quarter or businesses affected by the March 2021 floods in eligible area (disaster zone) SME businesses with a maximum $250 million turnover Self-employed individuals and/or non-profit businesses may apply Businesses that accessed SME Guarantee loans in phase one and phase two may apply
Loan amount	Loan amounts have no minimum, but are capped at $5 million (in addition to phase one and phase two loan limits).
Type of loan	Loans include: Term loans Overdrafts Working capital and revolving facilities Leases Hire purchase agreements. Cannot include: Credit card Debit card Charge card or business card facilities.
Loan pricing	Loan pricing will be advised by the lender, but will be capped at 7.50% pa (allowing for movement if variable).
Eligible loan purposes	✔	Any business purpose
	✔	Refinancing existing business loans
	✔	A broad range of businesses purposes (including to support investment)
	X	Purchase of residential property
	X	Purchase of financial products
	X	Lending to an associated entity
	X	Lease, rent, hire, hire-purchase existing assets more than halfway into their effective life
Security	Both unsecured and secured lending Lenders may take guarantees For secured loans, any security except residential property 80% government-backed
How to apply	Applicants can apply through participating lenders, although limited details have been released. Loans will be assessed under individual lender criteria.
More information	treasury.gov.au/coronavirus/sme-recovery-loan-scheme

Think you might be eligible?

If you meet the criteria for the scheme, there could be value in confirming your eligibility and applying for support. With eligible loan purposes focused on activities directly linked to your SME, it could be a way to invest in the future growth of your business.

Every business is different, so it is important to seek advice to determine whether the scheme meets your funding needs and business structure. BDO’s Finance Solutions experts can assist, so contact your local adviser to discuss your options or learn more about the SME Recovery Loan Scheme.

Your full financial needs and requirements need to be assessed prior to any offer or acceptance of a loan product.

BDO Corporate Finance Ltd ABN 54 010 185 725 Australian Credit Licence No. 245513 is a member of a national association of independent entities which are all members of BDO Australia Ltd ABN 77 050 110 275, an Australian company limited by guarantee. BDO Corporate Finance Ltd and BDO Australia Ltd are members of BDO International Ltd, a UK company limited by guarantee, and form part of the international BDO network of independent member firms. Liability limited by a scheme approved under Professional Standards Legislation.

The ATO has released Draft Practical Compliance Guideline PCG 2021/D2 (Draft PCG) which explains the compliance approach that the ATO intends to apply when considering the allocation of profits by professional firms, and the inclusion of income in the assessable income of individual professional practitioners (IPP). These guidelines apply to IPPs in professional practices including accountants, lawyers, engineers, doctors and architects etc. The ATO also intends for these guidelines to be applied by IPPs to self-assess their risk.

The draft PCG replaces the ATO’s Assessing the Risk: Allocation of profits within professional firms guidelines and Everett Assignment web materials which were suspended on 14 December 2017. The draft PCG has some similarities to the previous guidelines but there are also important differences in the details.

Comparison between Draft PCG and suspended guidelines

One of the similarities is that both the Draft PCG and the suspended guidelines have generally similar benchmark risk factors to pass, in order to be treated as low risk. These are generally:

1. Proportion of available profit received by the IPP,
2. Effective tax rate for the IPP and associate entities in relation to the firm’s profit distributions, and
3. Amount received by the IPP from the firm in comparison to equivalent commercial remuneration paid for the types of services provided by the IPP to the firm.

One of the important differences is that under the suspended guidelines, an IPP was considered low risk if they passed any one of the three benchmark risk factors. However under the draft PCG, the IPP must pass both the first and second risk factors to be low risk. The third risk factor can also be used if it assists in the risk assessment as explained below.

The draft PCG has a number of inconsistencies and unexplained concepts as discussed below. The ATO has asked for submissions on the draft PCG and BDO will be identifying these issues in a BDO submission and/or in contributions to the tax and accounting professional bodies’ submissions.

The draft PCG represents a fundamental change from the former guidance that the ATO suspended in December 2017. However, there are transitional rules which allow the suspended rules to continue to apply for a limited time as discussed below.

Draft PCG - Application

The draft PCG guidelines apply where:

• The IPP provides professional services to clients of the firm or is actively involved in the management of the firm
• The IPP and/or associated entities have a legal or beneficial interest in the firm
• The firm operates via a legally effective structure such as a partnership, trust or company
• The IPP is an equity owner and holds full rights to voting, management and income of the firm
• The income of the firm is not personal services income.

Draft PCG - ATO's concerns

The draft PCG highlights the ATO's concerns about arrangements where an individual taxpayer (the IPP) may redirect their income from a business of providing professional services through a business structure in which the IPP has an equity interest, to an associated entity of the IPP, which has the effect of altering the tax liability of the IPP. The ATO accepts that not all profit generated by a professional services business is generated by the IPP but the ATO has concerns that in some situations the compensation received by the IPP is artificially low, and related entities of the IPP derive benefits that are not justified by commercial reasons.

ATO's 'risk-based' approach / risk assessment framework

The draft PCG explains the ATO's 'risk-based' approach to IPPs and how their firm allocates profits via two gateways. Both gateways must be passed for the risk assessment framework in the draft PCG to apply.

Gateway 1 - Commercial Rationale

Gateway 1 considers whether an arrangement and the way it operates are “commercially driven” for all parties involved. The ATO concern is that there must be a genuine commercial basis for the arrangement and the way in which profits are distributed. This includes if the arrangement is likely to enhance, assist or improve a business' ability to produce income, make profits or provide other commercial benefits. To aid achieving this, the arrangement should be appropriately documented with evidence that the stated commercial purpose was or will be achieved as a result of the arrangement, with the economic substance of the arrangement consistent with the legal form of the documentation. There must also be a genuine commercial basis for the way in which profits are distributed within the group, especially in the form of remuneration paid.

Gateway 2 - High-risk Features

The Draft PCG also requires an assessment of whether an arrangement contains any high-risk features, such as those covered by a Taxpayer Alert, or any of the following:

• Financing arrangements relating to non-arm's length transactions;
• Exploitation of the difference between accounting standards and tax law, (e.g. manipulation of impairment rules such as the amortisation of the portion of the IPP’s interest in the firm which should be tested annually for impairment allowing cash to be distributed to other entities); or
• Multiple classes of shares and units held by non-equity holders.

The Commissioner also includes in this list of high-risk features any arrangement where a partner assigns an interest in the partnership that is materially different from Everett and Galland assignments.

If an IPP has concerns that they do not pass through these gateways there is a higher risk that the ATO would take compliance action in relation to the arrangement and therefore it may be preferable for the IPP to engage with the ATO before ATO compliance action starts. The ATO invites discussion with the IPP in these circumstances.

Risk assessment framework

Where an IPP’s circumstances pass gateways 1 and 2, the risk assessment framework may be used by the practitioner and the ATO to understand what compliance attention will be given to the arrangement.

Risk assessment factors

There are three risk assessment factors which an IPP can use to self-assess their risk of attracting compliance attention from the ATO. Depending on the individual circumstances surrounding these factors, a score between 1 and 6 for each factor is given which is then aggregated and used to assess compliance risk. The scores given for each factor are as follows:

 

Risk assessment factor	Score
	1	2	3	4	5	6
Proportion of profit entitlement of the IPP and associated entities from the whole of firm group returned in the hands of the IPP	>90%	>75% to 90%	>60% to 75%	>50% to 60%	>25% to 50%	25% or less
Total effective tax rate for income received from the firm by the IPP and associated entities	>40%	>35% to 40%	>30% to 35%	>25% to 30%	>20% to 25%	20% or less
Remuneration returned in the hands of the IPP as a percentage of the commercial benchmark for the services provided to the firm	>200%	>150% to 200%	>100% to 150%	>90% to 100%	>70% to 90%	70% or less

The Draft PCG does however state that the third risk assessment factor is optional as the ATO recognises it is difficult to determine accurately. It is expected that the third risk factor would only be considered where the score for the first two puts the IPP in the amber or red zones as below.

Risk Zones and the ATO’s compliance approach

Depending on the score received, the draft PCG places an IPP in one of three risk zones - green, amber or red. The aggregate scores are as follows:

Risk zone	Risk level	Aggregate score against the first two factors	Aggregate score of all three factors
Green	Low	7 or less	10 or less
Amber	Moderate	8	11 and 12
Red	High	9 or more	13 or more

Green Zone

If an IPP is in the green zone, the ATO states it will only apply resources to review allocation of profit in exceptional circumstances or where there have been material changes to an arrangement. The ATO may possibly apply resources to check calculations in accordance with the Draft PCG, confirm the absence of exclusionary factors such as high risk factors, or to provide binding advice such as a private ruling, if requested. Additionally, if an IPP’s proportion of profit entitlement from the whole of firm group returned in the hands of the IPP is equal to 100%, the ATO will deem them to be in the green zone without considering the other risk factors.

Amber Zone

Where an IPP is in the amber zone, the ATO states they would be likely to conduct further analysis on the arrangement.

Red Zone

If an IPP is in the red zone, ATO reviews would be prioritized, likely proceed directly to an audit and formal powers would be utilised to gather information.

Example (extracted from the Draft PCG)

Nicolas is an IPP in a partnership. His total income entitlement from the partnership is $600,000. Nicolas has disposed of 45% of his partnership interest to an associated company.

Nicolas returns 55% of the partnership income ($330,000) in his personal tax return. Nicolas's tax liability on this amount is $119,167.

The company receives a total of $270,000 from the distribution. The corporate beneficiary's tax liability on this amount is $70,200 (26% of $270,000).

Together Nicolas and the company have a total effective tax rate of 31.56%.

Risk assessment factor	Application of criteria	Score
Proportion of profit entitlement of the IPP and associated entities from the whole of firm group returned in the hands of the IPP	55%	4
Total effective tax rate for income received from the firm by the IPP and associated entities	119,167+70,200        600,000 =0.3156 (0r 31.56%)	3
Remuneration returned in the hands of the IPP as a percentage of the commercial benchmark for the services provided to the firm	N/A - Nicholas has determined it would be impractical to attempt to accurately calculate the percentage for this factor	-
Outcome (Green zone)		7

The above example demonstrates that provided IPP’s maintain a proportion of profit entitlement of greater than 50% and a total effective tax rate of greater than 30%, they would be in the green zone.

However, one of the inconsistencies in the PCG is that if the facts are changed only slightly so that the IPP has a proportion of profit entitlement equal to 50% and an effective tax rate equal to 30%, they would have a risk rating of 9 for the first two risk factors and therefore fall in the red zone. This approach is a significant departure from the former guidelines, where an IPP needed only satisfy one of three benchmarks in order to be considered low risk.

Applying the guidelines

To be able to apply the guidelines, eligibility should be assessed annually and the assessment should be documented and reviewed as the business or arrangement changes.

Where gateways are not passed or in high risk zone

The ATO considers the Part IVA general anti-avoidance provisions in ITAA36 may apply to schemes that result in the IPP not being appropriately rewarded for their services provided. There is no technical analysis in the Draft PCG to backup this statement. However, the Draft PCG does say that just because an IPP’s circumstances do not pass gateways 1 and 2 or is in the higher risk zone (red zone) in the risk assessment framework does not mean the Part IVA general anti-avoidance provisions would automatically apply to them. What it does mean however, is the Commissioner is more likely to review the arrangement closely. The application of Part IVA will depend on a broad survey of the circumstances of each case.

Proposed application date and transitional arrangements

When finalised, the Draft PCG will apply prospectively from 1 July 2021. The ATO also states it will review the guidelines during 2022 and any revisions to improve its efficacy will be made on an 'as necessary basis'.

Arrangements entered into before 14 December 2017 that comply with the suspended guidelines, are commercially driven and which have no high-risk features can rely on the suspended guidelines for each income year until 30 June 2021. They will then be subject to these new guidelines.

However, the ATO also recognises there will be arrangements that would have previously been considered low risk under the suspended guidelines that would now be considered higher risk under this draft PCG. As a result, a grace period for these arrangements will be in place allowing IPP’s with a changing risk profile as a result of the Draft PCG, to continue relying on the suspended guidelines while they modify their arrangements. The grace period will end 30 June 2023. They will then be subject to these new guidelines.

IPP’s are also reminded that where they modify their arrangements, they should be mindful that this may trigger taxable capital gains and/or attract duties. The failure by IPPs to include taxable capital gains in their income tax returns as a result of restructures to their firm has previously been identified by the ATO as a compliance issue.

Other matters to consider

The draft PCG does not fully explain some of the concepts used and does not discuss certain arrangements which would be considered common as discussed below.

The draft PCG does not have examples of professional firms run through a corporate structures and does not deal with profit distribution made via dividends. In particular, it does not mention whether franking credits are taken into account in determining the remuneration received by the IPP for the first risk factor or the tax rate for the second risk factor. This also raises the issue of timing mismatches for the payment of dividends. If the firm profits for year one are paid as a dividend in year two, which year is the profit entitlement taken into account for the risk assessment, year one or year two? There may also be situations where the firm needs to accumulate some of the profits for business purposes, how are these profits dealt with in the risk assessment factors?

It would not be uncommon for IPP’s to direct a portion of their before-tax income to a super fund to boost their retirement savings. The draft PCG is silent on whether these should be taken into consideration as part of the IPP remuneration and/or effective tax rate calculation. Similarly, the draft PCG is silent on whether Division 293 tax would increase the effective tax rate.

Fringe benefits are also not considered in the PCG. IPP’s who receive fringe benefits in place of salary would have a lower effective tax rate than if the IPP receives cash remuneration instead of the fringe benefits.

We will be outlining these and other issues in our submission on the PCG. Hopefully they are dealt with appropriately in the finalisation of the PCG.

This article was originally published by BDO. To view the original article, please click here.

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* BDO in Brisbane and Consolid8 joined forces in February 2019 to drive and foster innovation in the delivery of business advisory services to their clients across all sectors. This content is from BDO's insights.

If you currently complete Special Purpose Financial Statements (SPFS), you might need to consider moving to GPFS. By 30 June 2022, many Australian organisations need to shift from SPFS to GPFS. While the mandatory compliance date is the end of the 2022 financial year, there are incentives for organisations to transition early, by way of ‘transitional relief’. Therefore, the 2021 financial year is the last year for organisations to benefit from these shortcuts.

The road to a successful GPFS transition is neither straight nor uncluttered. Successful navigation requires you to make deliberate, informed decisions along the way. Failure to do so could compromise your relationship with the regulator and other stakeholders, which could in turn erode shareholder value.

Finding the right timing might be your first fork in the road. Mapping out an early transition presents a unique opportunity for your organisation to assess and address your compliance to date with the recognition and measurement requirements (including consolidation and equity accounting, when relevant) in applicable International Financial Reporting Standards (IFRS) as well as Australian Accounting Standards (AAS).

Five steps to successful GPFS transition

Following these five simple steps can help to ensure you avoid unnecessary speed bumps in your GPFS transition journey.

You can read more about each step at GPFS Ready page on our website.

BDO has a range of ways we can help your team to develop the skills you need for GPFS transition:

• WEBINARS | Join our monthly, complimentary IFRS webinars focused on the latest developments in financial reporting. You can sign up for one of these popular webinars, or the whole series.
• WORKSHOPS | Our new GPFS Ready Virtual Workshops are specially designed to upskill your team in readiness for GPFS reporting. Starting on 20 April 2021, this online series delivers the practical knowledge you need on a different topic each week.
• E-LEARNING HUB | Online materials that demonstrate how IFRS and AASB principles apply in practice, including summaries of recent agenda decisions of the IFRS Interpretations Committee (IFRIC).

Our team of IFRS specialists across Australia can help you take the wheel, and guide your entity to its destination.

This article was originally published by BDO. To view the original article, please click here.

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* BDO in Brisbane and Consolid8 joined forces in February 2019 to drive and foster innovation in the delivery of business advisory services to their clients across all sectors. This content is from BDO's insights.

IAS 1 Presentation of Financial Statements requires entities that prepare a classified statement of financial position to present liabilities as either current or non-current. IAS 1, paragraph 69 requires a liability to be classified as current if any one of the following criteria are met:

1. It expects to settle the liability in its normal operating cycle
2. It holds the liability primarily for the purpose of trading
3. The liability is due to be settled within twelve months after the reporting period, or
4. It does not have an unconditional right to defer settlement of the liability for at least twelve months after the reporting period (see paragraph 73). Terms of a liability that could, at the option of the counterparty, result in its settlement by the issue of equity instruments do not affect its classification.

If any of these criteria are met, the liability must be classified as current.

COVID-19 has resulted in significant financial difficulties for many entities, including significant liquidity constraints. These effects have highlighted the importance of classifying liabilities correctly, as doing so provides users with important information about liabilities that will or may require settlement in the next 12 months.

BDO’s latest International Financial Reporting Bulletin IFRB 2021 06 Classification of Liabilities as Current or Non-Current: FAQs explains the requirements of IAS 1, paragraph 69 (including related guidance) through frequently asked questions (FAQs), which BDO has encountered commonly in practice. The table below includes a brief summary of these FAQs. Please read the whole publication for complete answers.

FAQ	Question topic	Summary answer
1.1	Scope Which liabilities do the classification requirements of IAS 1.69 apply to?	Applies to all types of liabilities, e.g. bank borrowings, corporate bonds, lease liabilities, contract liabilities and accounts payable. Does not apply to deferred tax liabilities, which are always presented as non-current.
2.1	Split presentation Are liabilities divided into a current and non-current portion?	Yes. Amortising bank borrowings and lease liabilities are split into: Current portion – payments contractually due within 12 months, and Non-current portion – payments due more than 12 months after reporting date.
3.1	Effects of covenants on classification – general matters Requirement to maintain a specified financial ratio at each year-end. If the financial ratio is not met, bank has the right to demand repayment of the loan immediately. Entity meets the specified financial ratio at year-end (31 December 2020). How is the loan classified at reporting date?	Non-current. Entity has an unconditional right to defer settlement of the liability for at least 12 months after reporting date (31 December 2020).
3.2	Effects of covenants on classification – general matters Same facts at FAQ 3.1. above, except that financial ratio is not met at reporting date (31 December 2020). Subsequent to reporting date, on 15 February 2021, before the financial statements are authorised for issue, Entity receives a waiver from the bank whereby the bank will not demand repayment for 12 months. How is the loan classified at reporting date?	Current. At reporting date, Entity does not have an unconditional right to defer settlement of the liability for at least 12 months after reporting date. IAS 1, paragraph 74 specifically deals with this issue.
3.3	Effects of covenants on classification – general matters Same facts at FAQ 3.1. above, except that Entity is concerned it will not meet its financial ratio on 31 December 2020, so discusses the matter with its bank in November 2020. On 15 December 2020, the bank agrees to waive the covenants at 31 December 2020. Entity does not need to comply with the covenant at 31 December 2020 but needs to comply at future reporting dates. How is the loan classified at reporting date?	Non-current. Entity has an unconditional right to defer settlement of the liability for at least 12 months after reporting date (31 December 2020). IAS 1, paragraph 74 specifically deals with this issue.
3.4	Effects of covenants on classification – general matters Same facts at FAQ 3.1. above, except that the banking agreement states compliance with covenants will be based on audited financial statements once they are approved and released (expected March 2021). Entity violates its covenants based on 31 December 2020 audited financial statements. How is the loan classified at reporting date?	Current. Even though the audited financial statements were not available at 31 December 2020 to test the covenant, the loan is classified as current because the condition that led to the breach already existed at reporting date, and the audited financial statements merely provide evidence of that breach. At reporting date, Entity does not have an unconditional right to defer settlement of the liability for at least 12 months after reporting date. IAS 1, paragraph 74 specifically deals with this issue.
3.5	Effects of covenants on classification – quarterly testing Entity has a long-term loan with a bank. Entity is required to maintain a specified financial ratio at the end of each quarter. If the financial ratio is not met, bank has the right to demand repayment of the loan immediately. Entity has met the financial ratio at its reporting date, 31 December 2020. How is the loan classified at reporting date?	Non-current. Even though compliance will be tested again in less than 12 months, i.e. at the end of the next quarter, 31 March 2021, Entity complied with the covenant at reporting date and therefore has an unconditional right to defer settlement of the liability for at least 12 months after reporting date (31 December 2020). Future covenants will be tested at future dates, which do not affect conditions at 31 December 2020.
3.6	Effects of covenants on classification – quarterly testing Same facts as FAQ 3.5, except that the financial statements for 31 December 2020 are only completed in April 2021. Entity met its covenant at 31 December 2020 but did not meet its covenant at 31 March 2021. How is the loan classified at reporting date, 31 December 2020?	Non-current. Entity complied with the covenant at reporting date (31 December 2020) and therefore has an unconditional right to defer settlement of the liability for at least 12 months after reporting date (31 December 2020). Breach of the covenants at 31 March 2021 should be disclosed in the 31 December 2020 financial statements as a non-adjusting subsequent event (refer IAS 10, paragraph 21).
4.1	Rollovers and modifications of existing loans Entity has a loan due for repayment to the bank within 12 months of reporting date. Entity has an option to roll over the loan for another 12 months, with the rollover conditional upon Entity passing a financial test. How is the loan classified at reporting date if the rollover has not taken place?	Depends on facts and circumstances. Non-current The loan is classified as non-current if the entity expects, and has discretion, to refinance or roll over an obligation for at least 12 months after reporting date (IAS 1, paragraph 73). Entity might have discretion in respect of the financial test if they expect to pass the test.
		Current The loan is classified as current if management does not intend to roll over the loan. Refer to FAQ 4.1 for more details.
4.2	Rollovers and modifications of existing loans Entity has a loan due for repayment to the bank within 12 months of reporting date. Before year-end, Entity enters into an agreement with a new bank whereby the new bank will ‘roll over’ the old loan into a new loan, repayable in five years’ time. How is the loan classified at reporting date?	Current. At reporting date, Entity does not have an unconditional right to defer settlement of its existing liability for at least 12 months after reporting date.
5.1	Classification of contract liabilities Entity has a contract liability for future discounts to be provided to customers as a result of loyalty points earned. Entity has strong historical data to support that only 50-55% of points earned in a given calendar year will be redeemed within 12 months of reporting date. This is because many customers prefer to accumulate their points for a larger purchase. How is the contract liability relating to points classified at reporting date?	Current. At reporting date, Entity does not have an unconditional right to defer settlement of its contract liability for at least 12 months after reporting date. Technically every customer could decide to redeem all their points in the next 12 months. However, IAS 1, paragraph 69(d) is based on contractual rights and obligations.
6.1	Classification of trade payables Is a trade payable due to be paid more than 12 months after reporting date classified as a current or a non-current liability?	Current if payable within the normal operating cycle. IAS 1, paragraph 70 states that trade payables form part of the working capital used in an entity’s normal operating cycle. These are classified as current liabilities even though they are due to be settled more than 12 months after reporting date (refer IAS 1, paragraph 69(a).
7.1	Classification of convertible notes Entity issues a $1,000 convertible note with a maturity of three years from date of issue. At maturity, the holder has an option to receive $1,000 cash or 10,000 of Entity’s shares (i.e. a European-style option that can only be exercised at maturity). The note is accounted for as a compound financial instrument under IAS 32 Financial Instruments: Presentation and entitity therefore recognises an equity component as well as a financial liability. How is the liability component of the convertible note classified at issue date?	Non-current. Entity has an unconditional right to defer settlement of the liability for three years from issue date.
7.2	Classification of convertible notes Same facts as FAQ 7.1, except that the conversion feature can be exercised by the holder at any time (i.e. an American-style option). How is the liability component of the convertible note classified at issue date?	Non-current. Even though the holder could exercise its option to convert the notes (liability) into equity at any time, IAS 1, paragraph 69(d) states that ‘...terms of a liability that could, at the option of the counterparty, result in its settlement by the issue of equity instruments do not affect its classification...’

Beware – IAS 1 is changing

It should be noted that answers to the above FAQs may change when the IASB amendments to the classification requirements become effective for periods beginning on or after 1 January 2023. For information on the revised classification requirements for liabilities, please refer to our International Financial Reporting Bulletin IFRB 2020/01 IASB issues amendments to IAS 1 – Classification of Liabilities as Current or Non-Current.

This article was originally published by BDO. To view the original article, please click here.

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* BDO in Brisbane and Consolid8 joined forces in February 2019 to drive and foster innovation in the delivery of business advisory services to their clients across all sectors. This content is from BDO's insights.

As the Christmas season approaches, so too do the festive celebrations with your colleagues. To avoid any dampeners on your Christmas cheer, it’s important to plan and consider the Fringe Benefit Tax (FBT) implications of providing Christmas parties and g

The Palaszczuk Government’s 2019-20 State Budget has been tabled and BDO’s* Tax team has delved into the detail of the Budget Papers and dug out the key things you need to know.

Even though Fringe Benefits Tax (FBT) is designed to capture benefits enjoyed by an employee, it is levied on the employer. Unless your employment agreement allows for any FBT that becomes payable to be recouped from the employee, the employer will have no recourse for reimbursement.
 

So, why should an employer lodge an FBT return where no FBT is payable? Well, for the simple reason that it turns on a three-year deadline for the ATO to commence audit activities.
 

Without an FBT return being lodged, the ATO has the discretion to launch an audit into activities as far back as a business has had employees. Without the evidence (e.g. signed declarations, logbooks, meal entertainment records, etc.) that FBT was NOT payable in each year the ATO is likely to raise FBT liabilities, even where the employee who enjoyed the benefit no longer works for the business. Thereby making it impossible for the business to recoup anything.
 

Where an employer believes they have done everything in accordance with legislation, people will make mistakes. Commonly made where an employee is provided with a car and the private use is worked out using the operating cost (logbook) method. A part of using the logbook method is working out deemed depreciation each year and many accountants overlook this or work it out incorrectly by relying on the depreciation claimed on the business’ financial statements. This mistake can give rise to an FBT liability where the calculated employee contribution is insufficient to remove the car’s taxable value.
 

If a mistake like this is identified the ATO is likely to review the entire period that the car was owned by the business. Lodging an FBT return would limit the length of time the ATO can audit to three years.
 

Another common mistake is not maintaining a register of which employees are the recipient of meal entertainment benefits. Not all meal entertainment benefits are treated the same which is why maintaining a register is vital.
 

For example, you have two employees, Rick & Morty. Rick’s job is to go out and impress current and potential clients at various social events where food and drink is consumed. Morty’s role on the other hand is to remain in the office and complete the projects that Rick wins. At the year-end social function, the food and drink that is consumed by Rick will not qualify as exempt meal entertainment, however, the food and drink consumed by Morty will be exempt. Without the records to confirm who received meal entertainment benefits, and absence of a completed FBT return, the ATO has unlimited scope to audit your records for liabilities.
 

The ATO has signalled that there will be an increased focus on FBT this year so if you would like to limit the ATO’s ability to retrospectively launch an audit please contact your advisor at Consolid8 today on 1300 222 353 or info@consolid8.com.au. 
 

To help you meet your fringe benefits obligations, we’ve put together a list of essentials every employer needs to know about FBT and review every year.

The CPA Australia Quality Review Program, performed approximately every 5 years, is an ongoing mandatory condition of holding of a Public Practice Certificate (PPC) under CPA Australia.

 

Quality reviews are conducted by CPA Australia accredited reviewers, who look at procedures in place within the practice and, through reviewing a sample of files in each practice, provides assurance to CPA Australia that the practice complies with professional standards of quality control.

 

We are extremely proud to have passed our recent CPA Quality Review with “flying colors”!

 

We have met the compliance standards in all areas and were regarded as the best firm out of the 50 he had reviewed so far.  

 

So what does this mean for our valued clients? Here are some comments from the CPA Reviewer:

• "Consolid8 uses a wide variety of software and technologies that increase efficiency where possible. All the systems noted during the review were excellent in both their design and use. 
• Both CPA members (Tanya Titman & Minna Zhu) have an excellent grasp of the elements of the accounting standards involved.
• Consolid8 has an excellent monitoring system in place that continually evaluates the system. There are many customised tools used throughout the practice. I would consider these procedures to be the best I have seen in practices I have reviewed.
• Consolid8 has excellent systems in place that ensure the work performed for clients is of the highest technical standard as well as being consistently and efficiently performed by staff.
• "I consider the processes used in this practice to be of the very highest quality and it shows in the output of the work performed.
• I congratulate the members for the time and initiative they have put into developing these systems."

 

This is a huge achievement for the Consolid8 team and is testament to our culture of continuous improvement!  It also provides assurance to our clients that your data and information are secure, our staff are extremely well trained and your engagements with us are performed to the highest standard.

 

Being an innovative force in the accounting industry, we look forward to continuously improving our system and procedures to ensure the highest standards and best client engagement for our clients. 

It’s starting to feel a lot like Christmas! Have you started planning your staff Christmas party? Whilst feel free to pop a champagne bottle (or three), we recommend planning your party with the available Fringe Benefit Tax (FBT) exemptions in mind to sav

Everyone wants to save on tax. The good news for small business owners, you have more ways to save on taxes than most people. Tanya’s checklist shows there are a numbers of simple strategies you can implement to minimise or defer how much tax you will pay this Financial Year.

 

Depending on your situation, our tax planning process could save you thousands of dollars. That’s cash in your bank account, rather than the Tax Office’s. But, like Christmas Shopping, we recommend you don’t leave tax planning to the last minute. Call or email us as soon as possible so we can make a time to sit down and start planning.

 

Now ... to Tanya’s checklist:

 

Defer Income - a simple tip that can defer a lot of tax for you

Sometimes it’s the things you don’t do that save you a bundle. “If your cashflow allows, consider holding off on invoices until 1 July. This will allow you to defer your tax liability to the following financial year and defer tax payable on that income for another year,” says Tanya.

 

The big tip here, of course, is to keep in mind your tax bracket for both financial years. You need to be sure you won’t be taxed at a higher rate on the deferred income. We recommend having a budget to manage these months’ income and expenses. We can help you with that.

 

Claim before spending a cent!

Just because you haven’t paid for something doesn’t mean you can’t claim it. Tanya explains businesses can get an immediate deduction for certain expenses that have been “incurred” but not paid by 30 June, including:

 

• Staff bonuses — claim a tax deduction for staff bonuses and commissions that are owed and unpaid at 30 June where the business is “definitely committed” to the expense.
• Directors’ fees — claim a tax deduction for directors’ fees that are “definitely committed” to at 30 June and have passed an appropriate resolution to approve the payment.
• Repairs and maintenance — claim repairs undertaken and billed by 30 June but not paid until the next financial year.

 

 

Bring forward payments

Consider bringing forward any expenditure that you will incur after 30 June by asking for the invoice before 30 June (i.e. staff training, insurances, subscriptions, donations etc.)

 

Consider purchasing consumables (stationery, printing, office and computer supplies) before 30 June. Another way to reduce your tax liability is to make payment for repairs and maintenance of property owned by your business or rental properties before 30 June.

 

Super deals - Pay the June quarter superannuation


Superannuation if paid on time is deductible when paid. Since you have to pay the 9.5% superannuation by 28 July, bring it forward a month and pay it now and claim the deduction. Why wait a whole year to reduce your tax?

 

Using all of your superannuation cap


The federal government has made some changes to superannuation. But, putting money into superannuation is one of the best ways to minimize your income tax bill. If maximising your superannuation is part of your retirement plan, then don’t forget to contribute as much as you can into your super fund. Make sure you don’t exceed the super contribution caps. We can guide you as to how much you can contribute each year.

 

Scrap stock

The value of your closing stock directly affects your business profit, the higher your stock value the higher your profit and tax. Makes sure you do a complete stocktake before 30 June. If you find obsolete or out of date stock that your business simply can’t sell, you can write it off before June 30 and get a tax deduction this year.

 

“This will give you a tax deduction equivalent to the value of the asset at the beginning of the financial year,” says Tanya.

 

Write-off Bad Debts

Your income tax is payable on any invoices you’ve issued, even if you haven’t been paid. Don’t pay tax on any invoice you know won’t ever get paid. Review the list of those who owe you money and write off those ‘bad debts’ now.

 

Tanya’s Tip - you need to show that you’ve made a genuine attempt to recover the debt. Generally, the debt needs to be over 12 months old. Prepare a document listing each Bad Debt, as evidence that these amounts were actually written off prior to year-end.

 

Capital Gains Tax (CGT)

Minimising your capital gains tax is often about timing. Ensure the asset has been owned for at least 12 months. If you already have a capital gain, are there any investments making a loss you can sell? Do you qualify for any capital gain rollover relief concessions? Or the Small Business CGT concessions? Again, we can guide you here. CGT is a whole topic on its own, and the potential savings are so great, it is definitely an area in which you should seek our guidance.

 

Private company loans
If you have borrowed funds from your company we recommend you get in contact with us. You need to have a proper loan agreement in place. We will review your position and ensure that the minimum principal and interest repayments are made by 30 June.

 

“Its important business owners are aware of this requirement as the penalty for non-compliance can result in the entire loan amount being deemed as an unfranked dividend paid and taxed at marginal rates!”

 

A word of warning

These strategies need to be assessed in the context of your business cash flow. Tanya explains “Prepaying expenses, purchasing assets or making a voluntary contribution to your super fund will improve your tax position but could have a detrimental effect on your cash flow. Many people get caught out at this time of the year spending money purely to get a tax dedication.”

 

Don’t forget – any fees paid to your accountant for tax planning can be claimed as a tax deduction. A small investment in tax planning strategies can save your business thousands.

 

Call us on 1300 222 353 or email us at info@consolid8.com.au if you would like to talk to us about tax planning strategies that deliver maximum tax savings.  

In the past 10 years, we have seen many of our clients in start-up and technology space who come up with inspirational ideas and brilliant concepts. Unfortunately, going from ideas to the finished products takes a lot more than hard work. Just like everyone who has made to success, you need to invest in a lot of research and development.

And R&D doesn’t come cheap.

Fortunately, the Federal Government provide great incentives for companies which invest in R&D activities to boost competitiveness and improve productivity across the Australian economy.

 

R&D Overview

The 30 April cutoff date for lodgement of 2017 R&D Incentive application is fast approaching. Therefore, if you run a company that is investing in R&D, and would love to get Federal Government to partially fund your project, you need to act now!

The R&D Incentive program is jointly administered by AusIndustry and the Australian Tax Office (ATO).

 

Businesses conducting R&D may be eligible for:

• a 43.5% refundable tax offset for eligible entities with an aggregated turnover of less than $20 million per annum, provided they are not controlled by income tax exempt entities
• a 38.5 % non-refundable tax offset for all other eligible entities (entities may be able to carry forward unused offset amounts to future income years)

 

Importantly, core R&D activities must be conducted for the purpose of generating new knowledge (including the creation of improved materials, products, devices, processes or services).

Each year you must apply to register for the R&D Tax Incentive and the application must be lodged within 10 months of your company’s income year.

It is worth noting company is the only type of business structure which is eligible for R&D Tax Incentive. If you are running your R&D activities under a sole trader, trust or partnership, a restructure might be required.

It’s also critical that your company keeps adequate records to show it carried out eligible activities in incurring the claimed expenditure. Documenting your R&D should be a year-round activity. However, towards the end of the year, you should review your records and update if needed.

 

R&D claim for software industries

R&D in the software industry is perhaps the trickiest to assess for eligibility as developing any software can, on the surface, appear to be R&D since software is developed iteratively, usually involves developing something new, and involves problem solving. However, this doesn’t necessarily make it eligible for the R&D Tax Incentive. 

 

In assessing whether your company is undertaking R&D in its software development, ask yourself the following questions:

1. Is the software genuinely new to the industry, or is it more an incremental improvement on a concept already developed?
2. Were there genuine technical uncertainties? In other words, technical problems that had no established solutions and that might have caused failure of the project.
3. Are there any learnings from the software development that could be considered new knowledge to the industry i.e. something you could publish on a technical forum, open source code library etc.? This doesn’t mean you necessarily need to do this (as often this IP is valuable to the company which should be protected), but the question is could it be published if you wanted to.

 

Another common issue with software R&D is scope. Rarely does an entire software development project involve R&D. More Commonly, R&D is a component of a project. Take this example – a company is developing an app that allows a user to scan barcodes from common food items in a supermarket, and then provide nutritional information and information about where the ingredients were sourced from. The R&D component of this could be in developing algorithms to recognize barcodes and cross reference to a library. However, the user interface, backed database etc. is not likely to be R&D. In this example, a company should register only the core algorithm development as R&D (with any directly supporting activity), but not the other development activities needed to build the final commercial app.

Shakeel Yusuf from our R&D specialist team has extensive experience in software and IT industries. Shakeel has worked in R&D for over 13 years now and has worked both in AusIndustry as an accessor and then as an advisor in 'big 4' accounting firm.

Recently, Shakeel has helped a client who is developing a graphic design tool to successfully go through the AusIndustry review process. Moreover, we have also secured an R&D Overseas Finding approval for their R&D activities under which their overseas R&D developer costs would be claimable for the tax incentive. 

 

Conclusion:

If you’re eligible for the R&D Tax Incentive but not applying for it, you’re leaving cash on the table.

We have a strong R&D specialist team who can help you make sure you tick all the relevant boxes and get the most out of your R&D Tax claims.

Call us on 1300 222 353 or email us at info@consolid8.com.au if you would like to talk to us about R&D Tax Incentive.

A good accountant is not only a valuable resource for planning accounting and tax for your business; you should be able to turn to them for advice on almost every aspect of your operations.

Finding the right accountant and working with them closely is therefore a vital step – but this is easier said than done for many business owners.

How can you increase the chances of getting what you need from your accountant to grow your business? How do you get the most out of your accountant?

Here are five of the best tips we’ve found for business owners who are looking to develop a rewarding relationship with their accountant…

 

1. Recognise your strengths & limitations

Do you repair your own photocopier?

While it’s a mechanical task that may be accomplished with the use of a manual, why do so few business owners do it? The answer is generally that they recognise that somebody else can do it more efficiently, reliably, and cost-effectively.

So why do many over-worked business owners take the reverse approach when it comes to business structure set up, tax planning, capital gains tax, financial analysis, and a host of other highly specialised areas?

They get out the text books or ask, “Dr Google” to help them develop professional accounting expertise.

There is nothing wrong with trying to solve problems yourself, if it is cost-effective to do so. However, if the time you spend in accounting tasks was invested in winning more business or improving service delivery for clients, you would generally get better returns.

As a business owner, you need to be across the fundamentals of your business and have a working knowledge of all the important areas for day-to-day operations. But you don’t need be an expert in every aspect of your business.

Recognise your strengths and limitations.  Outsource what you are not best at to the professionals and see what a difference it makes to you and your business!

 

2. Help your accountant to help you

Accountants are essentially paid for their skills, time, and the value they add to your business.

The more organised you are, the less time it takes the accountant to get the work done. More importantly, it also means they can spend more time looking for opportunities to improve your business and fast track its growth.

One of the biggest inefficiencies is when an accountant must revisit a job multiple times because they cannot get the information from clients to complete it. Another is when business owners only tell half of the story at the start (most of the time unintentionally), meaning the accountant must make changes and rework the project later.

Here are a few suggestions for creating more efficiency in order to get the most out of your accountant – and lower your fees in the process:

• A good accountant will send you a checklist before starting your work; give them all the documents quickly and in one go.
• Answer queries from your accountant as soon as you can or point them in the direction of the best person to get the information they need.
• Take action in a timely manner and implement the solutions agreed with your accountant to save the need for follow-ups.
• Seek input from your accountant about how to improve your housekeeping to make their lives easier. 

 

3. Be prepared!

Before consulting with accountants or any other professionals, it is always worthwhile getting an overview of their expertise and how they may be able to help your business.

Being prepared and doing your homework before the meeting will help you set realistic goals and expectations for their involvement. It will also help you to ask relevant and intelligent questions and to understand and act upon the advice given.

A little preparation will help you to maximise the benefits of the time you spend together and get the most out of your accountant.

 

4. Take advantage of ‘free’ consultations

Many accountants offer free consultations at one time or another. Take advantage of them!

Again, you will get more out of these consultations if, before the meeting, you do a little homework on what you want to cover. Consider sending the accountant a summary of your business situation, your needs/pain points, and set out the issues you need assistance with.

In this way, the accountant will have enough time and background information to give the issue serious thought beforehand; the discussion in the meeting should then be of greater benefit to you. It will also help you find out whether the accountant really understands your business and has potential solutions for your main issues.

 

5. Look before you leap - and don’t take short-cuts

We all know that prevention is better than cure.

Business owners, in the spirit of exercising their entrepreneurship, often enter into arrangements without considering the full implications of their actions.

A short telephone call or meeting with your accountant may cost a little now but it can save a lot in reducing missed opportunities and unexpected risks in the future.

 

Not getting the most out of your present accounting set up? If you need a chat about your situation, feel free to contact us and we’ll do our best to point you in the right direction.

A new financial year is like springtime for your business. Full of opportunities to breathe new life into existing processes and ways of thinking. We love this time of the year for new resolutions. Much better than in January when you’re battling post summer holiday blues.

 

A simple way to start making big changes is by setting a business budget. Sounds like a daunting task but a well-planned budget is the key to good financial health.

 

Tanya has a different approach to setting a budget – she builds a budget from the bottom up. Start by determining what profit you want to make. Then review all expenses, looking for opportunities to reduce costs. Your target revenue is determined by target profit plus all business expenses. It should be bottom line profit that drives the top line revenue.

 

For example: this year you want to make a net profit of $60,000. Your operating costs sit at $150,000 and direct costs are around $230,000. To achieve this profit your annual revenue needs to be $440,000.

 

Here’s four simple steps for building a business budget:

 

Step 1: Net Profit

Decide how much profit you want to make in the next 12 months (after paying yourself a salary).

 

Step 2: Operating Expenses

Look at every operating expense like car registration, phone and internet, insurances. What can be reduced, removed or renegotiated? Small changes to business expenses can make a big impact.

 

Step 3: Direct Expenses

These are costs which directly contribute to making or selling your product or service like wages, freight. It is harder to reduce direct expenses but look for saving measures.

 

Step 4: Add Net Profit + Operating Expenses + Direct Expenses to get your Target Revenue.

Break this target revenue down by month (consider any seasonal adjustments).

 

Now the fun begins. Is this revenue target realistic? Start by validating the number by reviewing historical data. What were your revenue targets 12 months ago? Can you achieve this year’s target?

 

The process of building a business budget lends itself to strategic planning. How are you going to achieve the revenue target to ensure the net profit? Do you have the capacity within your team to achieve this revenue target? Do you need to review your pricing? Will you need new revenue streams? The start of a New Financial Year is the perfect time to set some targets and KPI’s.

 

We believe every business should have a budget. Call us on 1300 222 353 or email info@consolid8.com.au if you’d like us to help you build a business budget..

 

 

Watch a video about this topic

 

Tanya Titman's free Acceler8 Business Improvement Video Series tackles common pain points that many business owners face. To learn more about the series, watch other episodes or sign up for upcoming videos click here

 

 

 

Leading into the new tax year, now is the ideal time to consider your tax issues and tax planning. Small business owners and individuals need to be made aware of tax concessions that could affect their 2017 financial tax return.

Consolid8 has helped more than 200 business owners save $6 million in taxes over the last two years. We recommend all business owners take advantage of our tax planning experience and aim to optimise their tax position before 30 June.

If you run a company that is investing in Research and Development (R&D), and would love to receive the Federal Government’s R&D Tax Incentive to fund your project, here are a few key areas you should focus on in the lead up to end of financial year.

Consolid8’s “Chief Chaos Creator” Tanya Titman has been recognised as a finalist in the 2016 Queensland Telstra Business Women’s Awards in the Entrepreneur category.

 

Tanya has never been afraid of implementing a “crazy idea”. How many small business owners have the courage to build an on-site childcare facility for their staff? Or embrace cloud technology before most accountants even knew it existed? Being a finalist in the prestigious Telstra Queensland Business Women’s Award is testament to Tanya’s innovative, entrepreneurial approach to business.

 

The Award recognises Tanya’s lifelong commitment to helping women in business improve their financial literacy. As a teenager Tanya managed the financials for her parent’s small business. She watched them endure the trials and tribulations of running a business. This inspired her to help small business owners by ensuring they understand their numbers.

 

Tanya now transforms the lives of women in business with Acceler8, a 12-month business improvement program designed to educate, empower and inspire business women.

 

According to Telstra Queensland Business Women’s Awards finalists in all categories demonstrate the unique combination of skills required for professional excellence: the courage to take risks, sound financial management, strong leadership skills and of course, sophisticated business acumen allowing them to thrive.

 

Winners of the 2016 Telstra Queensland Business Women’s Awards will be announced at a Gala Dinner at Brisbane City Hall on Friday 14 October. 

 

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It’s not uncommon for women who go into business to sacrifice paying themselves a salary. Whilst this might be sustainable in the short term, if you don’t start paying yourself a market based wage your business model is fundamentally flawed. Here’s four..

Running a business is tough. No one wants to do all that hard work just to find themselves in the wrong business structure at tax time or when something goes wrong. The structure of your business has an impact on how much tax you pay. It also impacts on t

Below is a list of financial due dates for business owners in the 2016/2017 Financial Year. If you have any questions about the below dates or would like assistance preparing your lodgements please get in touch with the Consolid8 team.

The most immediate way to resolve a cashflow crisis is to call your debtors. But, let’s be honest, no one likes making those phone calls. Here are three simple steps to ensure your phone call results in a debt paid.

At Consolid8 we like to practice what we preach. Our business advice and coaching solution starts with setting targets, implementing strategies to achieve these goals and measuring the return. So, this tax season we’ve set ourselves a KPI – to save our clients $3 million in tax through proactive tax planning.

 

Why tax planning?

By actively reviewing your financial status and implementing our tax planning process we can (legally) minimize the tax you have to pay. Here’s some reasons why you need tax planning:

• Avoid unpleasant surprises on your tax bill
• Maximise your business’ eligible expense deductions
• Take advantage of potential tax concessions for your industry/business type
• Achieve tax savings within your family group
• Maximise the tax effectiveness of your superannuation contributions
• Review your business structure for optimum tax positions and asset protection
• Identify how you can benefit from the recently announced Federal Budget
• Ensure Division 7A loan minimum repayments are made to avoid unexpected tax consequences
• Identify the best way to reward owners (i.e. wages, director fees, dividends or profit distributions)

 

What’s the process?

Step 1 – Profit and Tax Summary

We will summarise your profit and tax so you understand your current financial position. Once we demystify your finances, we are able to recommend strategies to achieve the best outcome for your business.

 

Step 2 – Tax Planning Recommendations

You receive a series of expert recommendations and strategies to maximise your tax position. These will ensure you minimise the tax you pay at the End of the Financial Year.

 

Step 3 – Tax Savings

Not only do you receive in-depth analysis of your finances and recommendations for optimising your tax position, we also outline the potential savings you are likely to make by following the action plan and timeframe.

 

Step 4 - Action Plan and Timeframe

To ensure you achieve the best possible tax outcome before EOFY, we provide you with an action plan and timeline. This will assist you in achieving the maximum tax saving possible.

 

Before 30 June?

Absolutely, you need to act now. Our review process is designed to identify the optimal tax planning strategies to suit your circumstances and ensure they are implemented before 30 June 2016.

 

If you are interested in our Tax Planning Review or have questions about Tax Planning for your business, get in touch with Consolid8’s Tax Team today on 1300 222 353

Every year the Budget illustrates the Government’s fiscal and economical outlook for the whole of Australia but we’re here to highlight the most significant changes for businesses and individuals. Our Tax Gurus have outlined important tax planning considerations and changes for small businesses, medium enterprises and superannuation. As always, if you have a question about how the recent Federal Budget release affects your business, please contact us.

 

Tax Planning Considerations

 

• Businesses with turnover between $2 to $10 million would be better off to defer purchase of assets cost between $1,000 to $20,000 to after 1 July 2016.
• Business with turnover under $2 million still benefit from the $20,000 instant asset write-off if purchased before 1 July 2016.
• Individuals should take advantage of the current $30,000 or $35,000 concessional superannuation contribution cap before it reduces to $25,000 from 1 July 2017
• Individuals with income between $250,000 to $300,000 should fully utilise concessional contribution cap before Division 293 threshold reduces from $300,000 to $250,000 from 1 July 2017

.

 

1. Small Business Tax Measures

 

1.1 Increasing the small business entity turnover threshold

The Government will increase the small business entity turnover threshold from $2 million to $10 million from 1 July 2016. The current $2 million threshold will be retained for access to the small business CGT concessions. The eligibility threshold for the unincorporated small business tax discount will be raised to $5 million.




 

A selection of concessions available for small business and eligible thresholds is as follows:

 

Aggregated annual turnover	$20,000 instant asset write-off	Small business CGT concessions/th>	Company tax rate reduction	Discount for unincorporated entities	Small business pool	Immediate deduction for certain start-up costs
< $2 m	Yes	Yes	Yes	Yes	Yes	Yes
< $5 m	Yes	No	Yes	Yes	Yes	Yes
< $10 m	Yes	No	Yes	No	Yes	Yes

 



 

2. General Business Tax Measures

 

2.1 Reducing the company tax rate to 25%

The Government will reduce the company tax rate to 25% over 10 years.

The rate will firstly be reduced to 27.5%, and then it will be reduced progressively to 25% in 2026-27.
 

 

 

3. Individual Tax Measures

 

3.1 Raising the 32.5% personal income tax threshold

The Government will increase the 32.5% personal income tax threshold from $80,000 to $87,000 from 1 July 2016.

This measure will reduce the marginal tax rate on incomes between $80,000 and $87,000 from 37% to 32.5%..

 

 

4. Goods and Services Tax

 

4.1 GST will apply to low value imports

From 1 July 2017, the GST will apply to low value goods imported by consumers.

Overseas suppliers that have an annual Australian turnover of $75,000 or more will be required to register for GST and remit GST for low value goods supplied to Australian consumers.

 

 

5. Superannuation

 

5.1 Concessional contributions cap will be reduced

The annual cap on concessional superannuation contributions will be reduced to $25,000 from 1 July 2017. There will be one cap for all taxpayers irrespective of their age.


 

5.2 Catch-up concessional superannuation contributions will be allowed

From 1 July 2017, individuals will be allowed to make additional concessional contributions where they have not reached their concessional contributions cap in previous years.

Access to the unused cap amounts will be limited to individuals with a superannuation balance less than $500,000.

Amounts are carried forward on a rolling basis for a period of five consecutive years. Only unused amounts accrued from 1 July 2017 can be carried forward.



 

5.3 Harmonising contribution rules for those aged 65 to 74

From 1 July 2017, the Government will remove the existing restrictions on people aged 65 to 74 from making superannuation contributions for their retirement.

People under the age of 75 will no longer have to satisfy a work test and will be able to receive spouse contributions.

 

5.4 Personal superannuation contributions will be tax deductible

From 1 July 2017, all individuals up to age 75 will be able to claim an income tax deduction for personal superannuation contributions. This effectively allows all individuals, regardless of their employment circumstances, to make concessional superannuation contributions up to the concessional cap.

 

5.5 A new lifetime cap for non-concessional superannuation contributions

The Government will introduce a $500,000 lifetime non-concessional contributions cap. 

The measure will commence at 7.30pm (AEST) on 3 May 2016. 

Contributions made before commencement cannot result in an excess. However, excess contributions made after commencement will need to be removed, otherwise penalty tax will apply.

The cap will replace the existing annual non-concessional contributions caps of $180,000pa (or $540,000 every 3 years for individuals aged under 65).

 

5.6 Division 293 threshold will be reduced

From 1 July 2017, the Division 293 threshold will be reduced from $300,000 to $250,000. This threshold is the point at which high income earners pay additional 15% contributions tax on concessional contributions.

This measure is designed to improve sustainability and fairness in the superannuation system by limiting the effective tax concessions provided to high income individuals.

 

 

That’s awesome! Where to from here?

All businesses (and individuals) are unique so these changes will affect everyone differently. As always, Consolid8 recommends you contact us to schedule a tax planning meeting with one of our talented Tax Gurus to ensure you’re in the best possible position in the lead up to End of Financial Year (EOFY). If you are currently a Consolid8 Client, our team will be in touch with you soon to start the ball rolling.  

No business owner wants to be audited and we have no reason to suspect you will be. However, with the prevalent focus on increasing audit activity, it is more likely than ever that your business could be flagged for a tax audit or review by the ATO or other government body. Tanya’s strong view is that every Consolid8 client should have an Audit Insurance policy to protect them if the situation ever arose.

 

The ATO, along with other federal, state and territory agencies, continue to announce significant increases in their audit activity. Now more than ever, Individuals, Businesses and Self Managed Superannuation Funds are at risk of being selected for a tax audit or review. The ATO’s enhanced data-matching capabilities now enables wider scope to target both businesses and individuals.

 

Through our partnership with Accountancy Insurance we are able to offer clients an ‘Audit Shield’ Insurance policy with very competitive premiums. We allow clients to group all of their entities together under one policy (which is often much cheaper than insuring each entity with an individual policy). Other providers charge up to $2,500 excess but our clients will not have to pay any excess when making a claim.

 

What is Audit Shield Insurance?

The policy provides for the payment of professional fees incurred in the event that you are selected for a tax audit, enquiry, investigation or review instigated by the Australian Taxation Office (ATO) or other government body. The cost of being properly represented in these matters can be quite considerable depending on the length of time involved. Even the simplest enquiry can require hours of work.

 

What is covered?

All professional fees up to a prescribed limit (with no excess) are covered when you engage us in audit activity matters. Our fees, legal fees, bookkeeping fees and other specialist professional advisor fees are covered. Audit Shield also provides retrospective cover so all previously lodged returns are included in the coverage.

 

Audit Shield insurance coverage is extensive. These are just some of the situations that are covered:

• Income Tax Audit
• GST and BAS Audit
• Superannuation Guarantee Audit
• PAYG Withholding Audit
• FBT Audit
• Payroll Tax Audit
• Land Tax Audit
• Stamp Duty Audit
• WorkCover Audit
• Self Managed Superannuation Funds (SMSF) Audit

 

Is it right for my business?

Any business owner can take advantage of the Audit Shield service. Different levels of cover are available for salary and wage earners, businesses and SMSFs. Anyone can be targeted, even if their lodgments are accurate. With this in mind, we offer you the opportunity to protect yourself with our Audit Shield service.

 

Legal Information

The Audit Shield insurance policy is not compulsory although we highly recommend that all of our clients take up the insurance. Consolid8 receives a portion of the premium and we hold the policy on your behalf. The policy covers one financial year and we will contact you prior to arrange renewal in advance of the relevant expiry date. The Audit Shield Insurance is not automatic and you must opt in to receive the cover.

 

Complete the form below to get a free quote. If you have questions or would like more information, please get in touch with our Audit Insurance experts on 1300 222 353.

 

Request a free Audit Insurance quote

Complete the below form to request a free comprehensive audit insurance quote from Consolid8.

Many business owners are searching for a Business Coach without understanding exactly what kind of advisor they actually need. In fact, I was not sure what a Business Coach does until several years ago, when it was explained to me. If you are searching for an advisor to assist you in your business journey then this may help pin point exactly what you need.

 

There are 4 different roles that an external business advisor can play – Coach, Facilitator, Mentor and Consultant.

 

Business Coach

A Business Coach is someone who helps you find your way. They will ‘coach’ you through the tough times, ask the right questions to get you to the best answers. Business Coach is ideal if you know what to do but are having trouble getting your thoughts in line and need someone to keep you accountable. Just don’t expect them to have all the answers!

 

Business Facilitator

A Facilitator is someone who works with a group of people. They use a variety of techniques to draw information from the participants to find answers. Facilitation is a great way to bring out ‘group thinking’. Drawing on the experience and knowledge of a group is a great way to discover new ideas, consider different points of view and share the journey in a supported environment.

 

Business Mentor

A Business Mentor is someone who uses their personal and business experience to illustrate a point and help you grow. They act as a sounding board for business owners to check in with and make sure they are on track.

 

Business Consultant

A Consultant is someone who gathers information, assesses the situation and then tells you what to. Consultants are great to have on board to give direction. They tell you what to do when you are not sure how to proceed.

 

When you break it down, it is clear you will need different advisors for different situations. A great business advisor is one that can adapt to each of these roles as and when required.

 

When designing Acceler8, our business improvement program, we were aware it needs to be more than a business coaching program. That is why we have incorporated all 4 elements into the learning.

 

The Acceler8 Program guarantees results. We can do this because:

• there is a high level of accountability (think business coach),
• in an environment that taps into the ‘collective genius’ (think facilitator),
• it is run by an business woman with plenty of experience and a war chest of stories to share (think business mentor), and;
• when you find yourself in a situation that you don’t know what to do, we provide all the analytical tools, support and guidance to ensure you make the right decision (think consultant).

 

Acceler8 is a unique business program that ticks all the boxes and delivers results.

 

For years I have been warning clients of the risks associated with ignoring Fringe Benefits Tax (FBT). “Burying your head in the sand” is not a smart strategy. FBT is one of our most unpopular taxes and one business owners tend to ignore - despite warning

Company Overview

This client is a professional services firm, employing 5 – 10 staff members, achieving an annual turnover under $2 million. This case study is a timely warning to other business owners who think they are not at risk of an audit by the Australian Taxation Office (ATO).

 

The Problem

When the ATO processes tax returns they ‘data match’ by cross-referencing information you have declared, against records provided to other government bodies (e.g. Department of Transport, Centrelink, AUSTRAC, Banks/Financial Institutions).

 

The client was notified of a Fringe Benefits Tax audit for the previous five years – this was triggered by a data match of their business vehicle registrations. The firm had registered two vehicles under the business but, before they became a Consolid8 client, had not filed FBT Returns to declare the car benefits.

 

The client faced over $100,000 in tax bills, interest and penalties. The ATO also indicated they may extend the investigations to a full audit of the business and its related entities – including income tax and employer obligation.

 

The Solution

The client engaged Consolid8’s Tax Team to manage the entire audit process and liaise with the ATO on their behalf. An ATO audit is a very involved process and can take months to complete. This particular investigation consisted of face-to-face meetings with ATO Compliance Officers and multiple requests for historical data and documentation. Consolid8 was able to support the client during the meetings to ensure all questions about corporate structure, tax treatment and other aspects of their business were answered correctly.

 

While compiling the requested documentation, our Tax Team found reference to a vehicle logbook (detailing minimal personal use of the company vehicle). Unfortunately, the original logbook had been destroyed in the Queensland floods. Consolid8 applied for a ‘Record Keeping Concession’ with the ATO. As a result, the tax payable has been substantially reduced as well as the penalties and interest.

 

The Result

Consolid8’s correct treatment of financial information and management of the process has ensured minimum liabilities for the client. The client now has Audit Insurance to ensure their accounting and legal expense in relation to tax audits are covered in the future..

 

Request a free Audit Insurance quote

Complete the below form to request a free comprehensive audit insurance quote from Consolid8.

“I’m not planning on selling my business any time soon. So I don’t need to know what it’s worth, right?” Wrong.

The 2014/15 financial year has seen record number of Tax Audits. The Australian Taxation Office (ATO) has increased their scrutiny of all businesses. In particular, they seem to be focusing on business in the $1 - $3 million turnover range.

Let’s start the New Year with a financial resolution (or five). Whether it’s trimming your waistline or becoming fiscally fit, the challenge isn’t making a list … it’s sticking with it. Here are Tanya’s five tips to getting your business finances in...

There’s a saying in business, “You can go broke whilst making a profit.” And another, “Cash is king.” Tanya refers to “cash” as the oxygen a business needs to survive day-to-day.

For many, the word ‘budget’ is about as appealing as the word ‘diet’. It seems to imply what you will go without, rather than what you will achieve.

 

For successful business owners the word ‘budget’ has a very different meaning. It’s more like a map than a diet. It’s an outline of where you want to take the business, and what you need to achieve to get there.

 

Running a business without a budget is like a ship’s captain setting off on a voyage without a map. Sounds ridiculous, doesn’t it. Yet this is, figuratively speaking, what many business owners do.

 

Successful business owners, on the other hand, not only set clear targets and budgets each year, they monitor them closely each month, even each week, and adjust them as they go throughout the year.

 

Here are 3 reasons why your business needs a budget, now:

 

One: If you don’t know where you’re going, how do you know you’re not already there?

 

If you’re not satisfied with how your business is performing, unless you set clear goals for where you want to take it, it’s probably as good as it is ever going to get. At best, it will just meander along, subject to the whims and vagaries of the economy and general market conditions.

 

The good news is - your business doesn’t need to meander along.

 

The first step in charting a clear course for growing and developing your business is objectively measuring ‘where it’s at’ right now. And the numbers do tell a story.

 

For some, they act as a wakeup call. For others, they just confirm the journey’s starting point.

 

It’s paradoxical that a large part of the value in a business budget is not in the numbers themselves. It’s in the realisation and acceptance of where you are and where you want to be.

 

The numbers are just the signposts for the journey.

 

A factual look at the numbers that describe where your business is right now takes away all the subjectivity, opinions and ‘reasons’ (often excuses, disguised as reasons).

 

This is the naked truth.

 

In fact, it is like standing on the scales, naked, looking at yourself in a full length mirror. That may or may not be a pretty sight!

 

For your business, these factual numbers are the sales, the variable costs, the margins, the overheads, and, lastly, the profit. After all your work, this is the reward you’re left with.

 

Then comes the first of a series of ‘hard questions’...

 

• Are you happy with that profit?
• Is it worth it? Or are you dissatisfied? Then ...
• What do you want those figures to look like?

 

Answer those questions, and you’ve just described where you want to be. Congratulations! You have charted your course, which is the first step to maximising your success.

 

Two: What’s more important to treat? Symptoms or causes?

 

As you well know, sales just don’t happen. Costs don’t just drop because you want them to. Sales and costs are a result of other underlying factors. Put another way, they are symptoms of causes.

 

The business budgeting process quantifies the symptoms, and by asking a series of ‘What leads to this number?’ questions, it also identifies the underlying causes.

 

For example, underlying factors contributing to a sales (revenue) figure could include:

 

• the number of calls made,

• the number of customers walking through the door,

• the percentage of conversions of enquiries or walk-ins to sales, the dollar value of the average transaction, or simply

• where your marketing is targeted.

 

These are all called drivers.
The sales figures are simply a result of these drivers. Costs are no different.

 

For example, the rent paid may be a result of the storage you need for your stock levels. Wages costs may be blowing out as a result of overtime paid but underlying that may be inefficient staff. Or a lack of clear processes.

 

So in reality what came first was not the sale or the cost, but their underlying drivers. The budgeting process forces you to name and to quantify these underlying drivers.

 

That’s one of the most valuable aspects of preparing your budget. Not the budget itself, per se, but identifying your business’ drivers.

 

Why?

 

Because then you can focus on improving them.

 

That’s what will produce the improved results in your business. No focusing on last quarter’s figures. That’s history.

 

It’s more fun to create history. And that is, in essence, what you are doing when you are in your own business. You are captain of your own destiny, and you can steer it in any direction you want.

 

Note that word ... direction. A key point is to have one.

 

You will enjoy how effectively the budgeting and planning process will get you crystal clear on your direction.

 

Three: Budgeting is not about accounting. It’s about being accountable.

 

Once you are clear on the handful of drivers that creates your business’ results, the next question is…

 

What are you going to do about it?

 

Your budget won’t just give you a monthly sales target, for example, it will help you quantify the drivers that will produce the result.

 

For example, if next month’s sales target is $120,000, that end-result figure is not your focus. Not on a day-to-day basis. Knowing the underlying drivers, your focus will instead become, for example:

 

• 25 calls per day (Driver No.1)
• At 80% conversion rate (Driver No.2), with
• Each customer buying an average of $300 worth of products (Driver No. 3).

 

Now you and your staff have a clear focus and are 100% accountable.

 

That’s good for them, and good for you and your business.

 

People in a business want a clear scoreboard and a ‘game to play’ so they know whether or not they are winning. Research has found that a lack of measurement in a job is demotivating to a staff member. Patrick Lencioni’s book ‘3 Signs of a Miserable Job’ gives some great examples of this.

 

Knowing these drivers, and quantifying a target for each you can then ask questions like:

 

• Have the 25 calls been made today?
• If not, why not? Is the target realistic?
• Does the team need training?
• Do they need better telephone equipment or dialing software?
• Or just more focus?
• Or guidance on what their task priorities should be?
• Or a combination of these?
• Are we being effective and converting 80% of the calls?
• Again, if not, why not?

 

You can then decide to improve skills, or systems, or attitude, or all three!

 

As you can see, the power of the budget is in the process of preparing it, and then the budget itself is a tool to hold you accountable to the measurable indicators you’ve chosen.

 

An added layer of accountability is... us.

 

We work with our clients on a monthly or quarterly basis as a sounding board and independent party to ask you the hard questions about key business drivers and the results.

 

We track your monthly financial results back to budget, flag any areas of concern and discuss improvement strategies to keep you and your business on course. 

 

Call us on 1300 222 353 or email us on info@consolid8.com.au to make a time to talk about creating a budget for your business. We’ll then outline the costs so you know exactly what lies ahead.

 

 

If your car is owned by the business and you want us to consider the taxable value for fringe benefits under the log book method, the ATO requires you to keep a 12 week continuous log book.

While everyone wants their businesses to be successful and operate for a long time, you may not necessarily want to remain at the helm. As some point, you may want to pass the business on to your children, or to someone else in the company. You may want

Do you know what your business is worth? It’s a very important question but one that many business owners can’t answer. Business owners tend to only consider valuation when they decide to put their businesses up for sale, however it is essential for every

Are you a small business owner who often finds yourself labouring over the business’ financial information until late in the night, at the mercy of computer glitches and slow, painful data entry? Cloud accounting can help you establish a better work life

The ATO has recently issued a warning about an aggressive tax scam which has affected many Australians. Scammers are calling taxpayers and falsely claiming to be the Commonwealth Director of Public Prosecutions (CDPP) or a representative of the Australian

The Queensland Government is making grants of up to $5,000 available to stay-at-home-parents seeking to establish or develop a home based businesses. To be eligible, applicants must have: Queensland based business meet the definition of a home-based busi

So many businesses pay their super guarantee liability on the due date (or worse, days after). This could be due to cashflow, failing to plan ahead or simply just forgetting about it. However, you need to be aware that late payments (even by one day) coul

The 13th-14th of August saw thousands of accountants, bookkeepers, tech enthusiasts and cloud advocates flock to the Melbourne Showground’s for Xero’s much-anticipated annual conference. Among the enthusiasts and advocates were Tanya, Jason and some frien

Every business owner wants to see an improvement in their bottom line, but what’s the best strategy for achieve growth? Tanya Titman, mentor and business turnaround specialist sees many business owners invest in major marketing strategies without firstly

The ATO has made changes to the way it corresponds with tax payers and their Tax Agents over the past few months. If you have an active myGov Inbox it has now become the default channel and address for a range of correspondence from the ATO, instead of be

What is a tax deduction? It’s that time of year when business owners are looking for extra tax deductions to reduce their taxable income. As accountants with real world experience we un

Happy new financial year. There are a number of changes relevant to small and medium size businesses that kick off on 1 July 2015. The long awaited 1.5% company tax cut officially comes into effect. Business owners also need to be aware of the 2.5% increa

Cashflow (or lack of it) is a constant challenge for all business owners. I refer to ‘cash’ as the oxygen a business needs to survive day to day. Cashflow is a critical factor which can lead to the success or demise of your business.

Tanya and Jason Titman recently undertook an enormous challenge. They raised over $20,000 for the Mater Foundation Cancer Research Program and completed the inca Trail to Machu Picchu (a 4 day trek at altitudes up to 4,200m above sea level). The funds

If we had a dollar for every business owner who asks us “where did my profit go?” our Christmas Party would be a grand affair. In the lead up to end of financial year, most business owners are focusing on their Profit & Loss.

It’s a confusing time for small business owners. There’s lots of information in the media about changes to minimum wage and income tax rates (which were going to change but are now on hold thanks to repeal of the Carbon Tax).

What is a ‘Small Business’? First of all, it’s important to note that you have to be a small business to qualify for all the business tax measures outlined in the 2015 Federal Budget package. That means your business must have an aggregated annual turnove

Australian Women’s Weekly has just published “How Busy Women Get Rich”. It’s a great read, filled with valuable advice and inspiring stories. Tanya Titman’s advice is featured in the Top Tips from Ace Accountants section.

 

View the article

If you employ staff in your business you need to know about Fringe Benefit Tax. FBT is applied to most non-cash benefits employers provide to their employees and associates. For most businesses FBT applies to private use of cars, car parking, helping an employee with housing, providing an employee with a loan, paying private expenses like telephone or travel, providing meals or buying gifts for employees.

If FBT is applicable to your business, Consolid8's tax team can provide practical solutions to help prepare your FBT Return and legitimately reduce your FBT liability.

 

FBT Year End

The 2015 Fringe Benefits Tax (FBT) year ended on 31 March 2015.

 

Does FBT apply to me?

We recently sent our business clients a FBT Questionnaire to help determine if FBT is applicable to your business. All employers that provided fringe benefits to their employees (including directors) or to associates of employees (typically family members) at any time during 1 April 2014 to 31 March 2015 are required to lodge FBT returns.

 

When is tax due?

Payment for any FBT is due by 28 May 2015.

 

The Penalties

Failure to disclose fringe benefits can result in heavy penalties, and payment of prior years' outstanding taxes. This is especially important now with the self-assessment system and the ever-increasing possibility of a tax audit. Having to find the cash to pay the late penalties (on average $1,100 per late return), plus ATO interest charges plus all prior FBT bills can be very stressful. Having to fund these charges is likely to have a significant impact on your business cashflow.

 

How can Consolid8 help?

At Consolid8, we are determined to provide commercial, real world solutions and deliver tax savings to you. We can provide practical solutions to help you legitimately reduce your FBT liabilities. For example looking for ways to provide exempt fringe benefits, provide fringe benefits that meet the "otherwise deductible rule", make employee contributions, replace fringe benefits with cash salary or pay private expenses from private funds.

 

Call us today Don't hesitate to give your accountant a call to discuss FBT implication and how we can help you to manage them.

As promised, we've produced a summary of our recent Client Satisfaction Survey. Once again we would like to thank all our clients who participated in this study. We have taken your comments on board and will start developing some initiatives to make improvements. Congratulations to Tracey Praski from Zarraffas Toombul who won the $200 Coles/Myer Gift Card.

 

Click here to download a copy of the full report

 

 

 

Statistics show 8 out of 10 business fail within the first 18 months. Only 50 percent survive to the four or five year mark. Tanya Titman, business turnaround specialist, reveals the foundation to business success - financial literacy.

 

Understand your business finances

Many business owners operate with limited or no understanding of their businesses finances. They make major decisions based on how much money is in their bank account, rather than an understanding of their true financial position.

Most entrepreneurs and business owners don't have an accounting degree. What they do have is amazing ideas and passion for their business. However, without a full understanding of your financial position, it is easy to make bad financial decisions which can send your business broke.

Overcoming your 'fear of the financials' is easy. Start looking at your financial reports (i.e. Profit and Loss Statement AND Balance Sheet) every month and ask lots of questions. Empower yourself. Find out how to run your own reports rather than relying on someone else. Stop running your business by the bank account and start taking control of your financial position.

 

Understand where your profit went

Your profit is outlined in a Profit & Loss Statement, it is not the amount left in your bank account at the end of the year. A P&L shows how your business performed. Your Balance Sheet shows where the profit went. By reviewing the difference between last year's figures and this year's figures on your Balance Sheet you will have a good idea of where your profit is hiding.

 

Understand your financial reports

If you don't know how to read a Profit and Loss Statement and Balance Sheet then find a great accountant who can explain it to you! Set a budget and lock in time with your accountant to review your results every month. Being accountable to someone you trust is critical to achieving financial success.

 

Manage your cashflow

Cashflow (or lack of it) is a constant challenge for all business owners. 'Cash' is the oxygen a business needs to survive day to day. By predicting when you might start to struggle with cash you can put strategies in place to ensure your business has enough money to keep going. Forecast 12 weeks in advance by listing all the income you expect to receive each week, all the business' payment commitments and when they fall due (payroll, direct debits etc.). Quite quickly you will see when you might need a cash injection.

 

Understand your pricing strategy

Often business owners think they need more customers to make more money. This is not always true. The biggest impact on your businesses profitability is made by getting your pricing strategy right. If you set prices based on a 'gut feel' or industry trend, then you are most likely giving away your profit. Have you factored all the costs related to selling your goods or services? Get a trusted advisor to review your pricing strategy and revisit your prices regularly.

 

Understand your business capacity.

How much revenue can you generate with your current resources? Who to recruit and when to do so are critical decisions. Often the business owner start by increasing their sales team. This generally means the business owner ends up doing the admin work. Write a list of all the tasks you do on a daily basis and categorise them. Consider what can be delegated or outsourced. This can often be the key to unlocking revenue and building your business capacity.

 

Don't run your business by the bank account!

Your bank account is not an indicator of your profit position. It is dangerous to base business decisions on whether you have money in the bank or not.

 

A business owner who understands their financial position is able to make informed decisions. Understanding your finances is truly the foundation to business success.

You don't have one PC at work anymore! You have an office PC, a work laptop, maybe a Mac at home, an iPad or tablet and a smart phone. You don't have staff in the same office any more, you have team members in the office, interstate, working from home and possibly an international support network. Static desktop, remote desktop connections and local drives don't cut it anymore. Office 365 is all about up-to-date secure software that is as flexible as you are.

 

8 reasons why Office 365 for Business is the Cloud Software you need:

 

1. Familiar (but better!)

Office 365 keeps itself up-to-date so you always have access to the latest versions - right now its 2013 Outlook, Word, PowerPoint, Excel, OneNote, Access and Publisher. When new releases are available you have access to them at no additional cost. All the updates, installs and syncing is taken care of behind the scenes, saving you time, keeping you up-to-date and reducing your dependence on IT support. Full desktop versions mean you can work online or offline (on the plane or when the internet goes down), and means all your documents and presentations look professional and polished at all times.

 

2. Flexibility (that saves you money)

Everyone's team works differently - you might have 4 people in an office, 2 working interstate or from home and a few support staff overseas. The different licence levels mean you can have a mix of full desktop or online only access which saves you money. You can also add licences as you need them. A range of options, including month to month billing, gives you scalability to increase your licences as your team grows.

 

3. Secure Online Collaboration & Storage (great for teams)

OneDrive Team Site & Library means all your company documents are in the cloud and can be accessed by the whole team, or locked down to a select few. Share files internally and externally, work together on the same file, ensure everyone is looking at the latest version, saved in the same place and each user has 1TB of storage so you will never run out of space.

 

4. Lync (online meetings, web chat and video conferencing)

Lync is a fantastic tool for teams. The software allows you to initiate online voice or HD video meetings, fast instant messaging and connect to Skype users. Our team has found Lync improves productivity by reducing interruptions. It reduces office noise allowing team members to concentrate and keeps our team connected, in touch and included even when they are not in the office. We also found that Lync increased our internal communication and reduced the number of emails we send and received.

 

5. Free Apps

Office for iPad, iPhone, Android tablet, Windows Phone means you can edit Word, Excel and PowerPoint documents from all your devices, wherever you are and on whatever device is in your hand. Quick changes, done quickly.

 

6. No upfront costs

and low cost monthly pricing is easier on your cashflow.

 

7. Add licences as you need them

No need to contact IT support and wait from them to respond. Quick, easy, done - no down time.

 

8. Each licence has 5 device installs

So you have the full up-to-date versions on all your devices (your office pc, work laptop, home Mac, iPad and tablet) without any additional fees - work more productively wherever you are.

 

Of course Office 365 is powered by Microsoft so it's also reliable (99.9% uptime with a financially backed guarantee) and secure. If you lose your phone or ipad, don't panic - You can wipe your data from any device remotely to prevent unauthorised access to your information.

Consolid8 are authorised Microsoft Partners and can assist you with the setup of Office 365 licences. Call Roxanne on 07 3420 8447 to find out how.

Cashflow (or lack of it) is a constant challenge for all business owners. I often refer to 'cash' as the oxygen a business needs to survive day to day. It is a critical factor which leads to the success or demise of your business.

 

If it's this important, why don't we have better tools and processes in place to manage it? Cashflow management is time consuming but it's also critical to your business operations. There are many articles on the internet featuring textbook answer to cashflow management and links to resources, however these are often ineffective and confusing.

 

So, here are some of Consolid8's 'real world' tips:

 

Keep it simple!

Are you searching for an amazing, fully automated tool that will manage your cashflow, forecast your cash position daily and tell you when the business will need more cash to meet daily operational requirements? Unfortunately, it doesn't exist (yet!). I have reviewed most cashflow management tools on the market and in my opinion, the products that pitch this are not there (yet). They will help you map cashflow but they are totally dependent on the information entered into your accounting system. Often this is where the problem starts.

I feel a simple spreadsheet is the best tool to manage cashflow forecasting. If you are struggling with cashflow management, email us for a copy of our template to get you started.

 

Forecast your position

Cashflow management is about looking forward. You need to understand the business' daily and weekly payment commitments (and when they fall due). You need to project when income will be received. It's also about constantly updating for your current bank balance. By forecasting your cash position on a weekly basis, you gain a much greater control over cashflow. I suggest you forecast 12 weeks in advance to identify any potential cash shortages and put strategies in place to manage these.

 

Stretch it out

How many times have you had to put money into your business to pay bills or wages? What would happen if you didn't have any money to put in? If you know in advance there is likely to be a cashflow shortage (by using our cashflow template), then you can put a plan in place to overcome it. Call people who owe you money, contact creditors and stretch out payments or make a payment arrangement with the people you owe money to. By 'managing' your cashflow in this way, it's amazing how far you can stretch it - without the need to put your personal funds into the business.

 

Understand your cash conversion cycle

A key part of cashflow is understanding your business cycle. How many days does it take for you to convert your time or inventory into cash? How many days does it take you to collect money owed to the business? On average how many days do you take to pay your bills? This is known as the 'cash conversion cycle'. You can calculate and track these numbers. This is a great way to understand the efficiency of your business cycle and start putting strategies in place to improve it. If you can reduce your cash conversion cycle by a few days, you can increase your business cashflow by thousands of dollars!!

Managing cashflow is a challenge for all business regardless of turnover. We have great tools to help business owners and years of 'real world' experience.

 

Contact your Account Manager at Consolid8 on 1300 222 353 to discuss how we can help you mange cashflow.

Xero recently unveiled a new look dashboard, making it easier for users to get a clearer view of their business' financial performance. This update paves the way for Xero's upcoming Business Performance Dashboard due out early 2015.

 

Here is what our team love about Xero's Facelift:

 

Arieta Park, Accountant

You can now send multiple statements at the click of a button (previously you had to send these one at a time). So much more efficient. The inbuilt calculator function is really clever. Like in Excel- you can now type a formula into the amount cell in Xero and it will calculate it for you.

 

Kayla Jackson, Accountant

I like the new Aged Receivables report - it shows which debtors' invoices are falling due but have not reached the first aging period (becoming overdue). Easy way to manage your debtors. Also the new quotes system gets top marks. It allows you to turn an accepted quote into an invoice straight away! This is a really cool seamless function.

 

Kana Mizue, Senior Accountant

The ability to add comments, feedback and insight to a Profit & Loss Statement or Balance Sheet (or any reports listed under 'New reports') is a great way for us to communicate with clients.

 

Roger Vergara, Business Analyst

One new feature I think is handy for business owners is the Total Cash In and Out graph. It provides a quick snapshot of the business' cash flow. This is a great tool for flagging the need for funds in the short term.

 

Peta Cullen, Financial Controller

My favourite thing about the new Xero is the ability to hide deleted and voided invoices on customer and supplier invoice reports - this means you aren't sifting through unnecessary data!!

 

Call Consolid8 on 1300 222 353 if you would like more information about these new features or help with converting your accounting system to Xero.

How well are you sleeping at night?

We might ask this question again at the end of this article.

But first, let's start with some trivia to see if you even need to read this article.

• Do you know how many pages there are in the Income Tax Assessment Act 1936?
• How many Public Tax Rulings are there and is there one specific to your industry?
• As a director how many pieces of tax legislation do you have to comply with?
• What does Clause 221YHAAC(2)(e)(iii)(A) of the Tax Act stands for?

How did you go?

 

As your tax agent we can help you with:

• Preparation and lodgement of your tax return.
• Interpretation of the Income Tax Act.
• Interpretation of the other tax legislation relevant, including international tax legislation if you are trading with overseas companies.
• Allowing taxpayers access to special lodgement extension deadlines.
• Keeping all of your tax receipts and other documents in the one place.
• Keeping a copy of your tax return for the 5 years as required by the ATO.

 

As a tax payer you are responsible for:

• Providing us / the ATO with all of the information in your tax return.
• Ensuring you have disclosed all of the income you received and can support all of the expenses you are claiming.
• Confirming the purpose of your loans and the interest claimed on them relates to income producing assets.
• Liaising with your tax agent to ensure you have signed all of the declarations as required by the Tax Act.

 

A simple salary and wage earner return is pretty easy but when you are in business and have different legal entities, plus borrowings which are often cross collateralised with one or more banks, complying with all of the tax legislation is a lot of work.

 

Consolid8 recommends that a taxpayer considers the following questions at least annually:

• When was the last time you checked every amount in your tax return to ensure it was assigned to the correct code?
• Do you have any interest that you are claiming for a property but not receiving arms-length income for that property?
• How are you handling any interest on borrowings that are cross collateralised with other assets?
• Do you have receipts for every expense claimed?
• Was the entity name on the invoice the same as the entity that paid the invoice?
• Do you check every creditor ABN against the http://abr.business.gov.au/ ABN Lookup to see they are actually registered for GST that they are charging you?

 

The reality is that for the past 4 years the ATO has been investing in significant programs, staff changes and computer system upgrades to link together a whole host of information sources.

 

The ATO serves an important function and without taxes Australia could not prosper. The ATO have some excellent people and some excellent systems and even if you do everything by the Tax Act you can still come up for a tax investigation / audit. Some audits are random, some can be an anonymous tip but most are generated by algorithms within ATO computers based on new 'taxpayer risk profiles' the ATO is building up with the benchmark data they are collecting on individuals and businesses.

 

Our experience at Consolid8 is that some taxpayer reviews / audits by the ATO can go on for 2 to 3 years and involve a number of face to face meetings with the ATO. These reviews / audits often involve a number of written requests for further information from up to 5 years prior. Some ATO investigations are for a single transaction where they investigate the GST or Capital Gain involved with the sale of a business and other investigations involve your whole group of companies and entities. Rarely do these investigations happen right after the event. Often times you are being audited many years later and you might have even changed accountants.

 

So how is your memory and how was your record keeping? As a Client of Consolid8 we have extensive file storage of records for each of our Clients and we have a range of checklists to assist with ensuring full and transparent disclosure is made to the ATO. However the cost of a tax review / audit for Clients can run into thousands of dollars. Unfortunately, we have very little control over the time taken by the ATO or the extent of their investigation. As a taxpayer you have little choice but to provide the ATO with the information they require in a 'reasonable' time frame and as we all know, often times there are a number of 'grey' areas of the Tax Act that are open to interpretation, so it is very important that you are guided through the process of responding to the ATO.

 

Your annual compliance fees simply do not cover the time a tax review / audit takes. Unfortunately, we are talking thousands of dollars. So you either make sure you have the money to pay for help when you get an audit request from the ATO or now you can take out audit insurance. Consolid8 encourages clients to take a commercial mindset when it comes to insurance because at the end of the day, you are in business to make a profit and you will have to take some risks.

 

Audit Shield is a new type of insurance which is available for taxpayers. This cover applies to official Government audits of:

• Income, Land and Payroll Tax
• BAS/GST Compliance
• Workers Compensation/WorkCover
• Superannuation Guarantee and Compliance
• Self Managed Superannuation Funds
• FBT
• Record Keeping

 

A claim can be lodged for the professional service fees required to walk you through the review / audit by the ATO or a State Based Authority review / audit.

 

So how well are you sleeping at night now...?

 

The choice is yours but we highly recommend all taxpayers give consideration to their tax affairs and how well placed they would be to fund an audit from the ATO.

 

Please contact Consolid8 on 1300 222 353 if you wish to know more.

 

Request a free Audit Insurance quote

Complete the below form to request a free comprehensive audit insurance quote from Consolid8.

The ATO recently announced the introduction of 'Single Touch Payroll'. From July 2016, when employees are paid using Single Touch Payroll, the payroll information is automatically reported to the ATO.

 

This eliminates the need for Business Owners to report PAYG Withholding in Activity Statements and issue Annual Payment Summaries. The processing of Tax File Number declarations and Super Choice forms will also be streamlined.

 

This initiative builds on the Federal Government's investment in Standard Business Reporting (SBR) which was introduced in 2010 to simplify business reporting obligations for employers. SBR is built into accounting software such as Xero.

 

The great news for Business Owners is simple tax and superannuation reporting obligations means less time spent filling out forms and more time to focus on growing their business.

 

Call Consolid8 on 1300 222 353 to discuss how you will benefit from the Single Touch Payroll system or converting your accounting system to Xero.

Many Business Owners put their heart and soul (not to mention their life savings) into their business with a hope that one day it will provide them with a retirement nest egg. Unfortunately, many of these business owners do not seek advice on the value of their business until they are ready to sell. By this time, they have lost the ability to plan for the sale and increase the potential sale price.

 

Business valuations have a definite science behind them. Your business value is determined by assessing the relevant risk profile of your business, as well as the cash flow that the business is able to generate and the 'normalised' profit that the business has achieved over the last 3 years.

 

To get the maximum value out of your business you need to plan ahead.

Like any financial plan, if you are basing your retirement on the eventual sale of your business, you need to be prepared. Start by understanding the value of your business now. Then identify how much you need to generate from the sale of your business to be able to retire comfortably. The difference between these two figures is what's known as the Business Value Gap.

 

How to bridge the gap?

Once you know what the gap is, you can put in place a strategy to increase your business value. You may need to delay your retirement plans for a few years, but if that means you can retire comfortably, it is probably worth it.

 

Having your own business gives you the power to write your own retirement cheque. Having a business advisor on board to help you bridge the Business Value Gap means you can maximize the size of that cheque.

So far we have determined financial information is really important for business owners to understand, and the Profit your business is making doesn't necessarily translate into money in your bank account.

 

But let's get back to Profit. What are all those adjustments your accountant does at the end of the year - is it 'creative accounting' or 'fee justification'?

 

I can confidently say it is neither.

 

To determine the actual Profit or Loss that your business has made, it is important the income earned matches with expenses incurred. This matching principle is commonly referred to (in accountants speak) as 'accrual accounting'.

 

Many businesses start with 'cash based accounting'. With this accounting method it's easy to ensure the bank reconciliation is done and all transactions are accounted for but your financial statements are purely a representation of your cash flow but not your actual financial position.

 

Let's think about income - is this generated when the money hits the bank account or when the sale is invoiced? For some businesses the sale and payment occur at the same time. But for others it could be months apart. A sale made today could take more than 30 days to translate to money in the bank. The decisions you make about your trading terms will impact the amount of cashflow you have in your business. To capture the implications of this, you must record your income when the sale is made rather than when the cash is banked.

 

Likewise, expenses should be recorded when the expense is incurred (i.e. when an invoice is issued to you) not when you pay the bill. Expenses should be recorded as at the date of the invoice.

 

These two simple changes to your bookkeeping system will allow you to get much greater insight into your cashflow and how to create better cashflow in your business. They will also provide you with a more accurate picture of your business profit.

 

Together, this will give you the ability to make informed decisions in your business and create a financial strategy that will put you back in control.

I recently introduced the concept of a Balance Sheet in my last blog. For many business owners, their Balance Sheet is part of the bundle of financial statements they receive from their accountant every year. Unfortunately it is often over looked or not referred to. The business owner's focus is on the Profit and Loss Statement and how much tax they need to pay. One of the most common questions I'm asked is "Why do I have to pay tax on my Profit when it's clearly NOT in my bank account?". Many business owners even doubt the figures are correct - as the profit showing in their Profit and Loss Statement does not come close to the cash position of the business. So, are the figures correct or is this just a revenue raising scheme devised by the ATO?

 

Well, I can confirm that your Profit (or Loss) as described in the Profit and Loss Statement is a correct measure of how your business has performed. There are a few factors that can influence 'how correct' the profit is but I will save that conversation for my next blog.

 

So, if the Profit is correct, then why is it not sitting in my bank account? The answer is in that ill-regarded financial report that you get from your accountant each year - the Balance Sheet. There is a direct link between your Profit and Loss Statement and your Balance Sheet. The Profit and Loss Statement shows how your business performed, the Balance Sheet shows where the profit went.

 

Don't just believe me - let's test it. Grab the last Annual Financial Statements prepared by your accountant. Your Balance Sheet usually shows you two periods - last year and this year. Calculate the movement in each line item in your Balance Sheet between these two periods.

 

For example, cash at bank this year was $35,000 and last year it was $20,000. So write down $15,000 next to this item. This indicates that $15,000 of your profit is in your bank account.

 

Accounts receivable (the money that your customers owe you) this year is $140,000 and last year it was $90,000. This indicates that $50,000 of your profit is currently 'funding' your customers (rather than sitting in your bank account). Continue through each item in your Balance Sheet and the sum of the increases and decreases in assets and liabilities should add up to your profit.

 

Your financial accounts should not be a mystery to you. Understanding the information in your Balance Sheet is essential for making good financial decisions. Imagine if you had this information at your fingertips every month rather than looking at it once a year. Would you have made different decisions in your business with up-to-date financial information?

 

Watch a video about this topic

 

Tanya Titman's free Acceler8 Business Improvement Video Series tackles common pain points that many business owners face. To learn more about the series, watch other episodes or sign up for upcoming videos click here

 

It is not uncommon for business owners to review their financial results once a year - with their accountant at the time of lodging their tax return. This can be up to 11 months after the end of financial year. This is when most business owners reflect on the year that was.

 

Typically, they focus on two things, did I make a profit or a loss? And how much tax do I have to pay?

 

I'd like to present a different scenario.

 

Imagine you have complete control over your financial information. Complete control meaning you know the financial implications of every decision you make before it happens AND you know your profit result before you get to 30 June. You make decisions around financing your business with confidence and you know when to scale up or scale down in real time (not after the damage has been done).

 

These two situations are in complete contrast to each other. Unfortunately, the majority of Australian business owners operate without any financial information. Even worse, they make major business decisions based on how much cash is the bank, rather than the true financial position of their business. This gives us some insight into why the failure rates of businesses in Australia are so high.

 

Australians have a love affair with small business. It is a dream for many Australians to run their own business with many pouring their life savings into buying or establishing a business. So why do we put the blinkers on when it comes to financial information? Is it the fear of bad news? Or is it the lack of knowledge of what to look at?

 

In my experience it is the latter. Most entrepreneurs and business owners do not have an accounting degree. What they do have is amazing ideas and passion for their business. Unfortunately, this is not enough. Without a full understanding of your financial position, it is easy to make bad financial decisions and send your business down the drain.

 

"Ok, I get it but I am not about to go and do an accounting degree".

 

Well the good news is you don't have to. Overcoming your 'fear of the financials' is easy. Start looking at your financial reports (i.e. Profit and Loss Statement AND Balance Sheet) every month and ask lots of questions. Ever wonder why you have a profit that you are paying tax on but no money in the bank account? The answer is in your Balance Sheet - and it's so simple to work out!!

 

Find out how to run your own reports rather than relying on someone else. Stop running your business by the bank account, and start taking full control for your financial position. Empower yourself, make business decisions with all the information, rest assured the results will be outstanding.